IT Asset Administrator

Thorlabs•Newton, NJ

15h•$59,000 - $74,000•Onsite

About The Position

The IT Asset Administrator supports the effective management of IT hardware and software assets throughout their lifecycle. The role maintains accurate asset and inventory records, manages the allocation and movement of assets, and controls IT hardware and digital asset stock. Working closely with IT Operations and IT Procurement, the administrator ensures assets are accurately recorded, appropriately allocated, and effectively utilized. The position also helps develop and maintain processes, systems, and standards for tracking, managing, refreshing, and retiring IT assets, while supporting software license compliance and optimization. The position is based in Newton, New Jersey, with occasional duties at other Thorlabs locations. The employee must frequently lift or move objects weighing up to 10 pounds and occasionally lift or move objects weighing up to 25 pounds. The work environment usually has a moderate noise level.

Requirements

1–2 years of prior experience in an asset or stock control role is essential.
An associate degree or equivalent experience is required.
Ability to manage multiple priorities, manage workload independently, and meet departmental deadlines.
Knowledge of stock control methods and procedures is essential.
Experience working with an IT ticketing system or similar is required.
Basic IT knowledge to help identify and allocate assets is required.
Strong analytical skills.
Strong communication, facilitation, networking, and negotiation skills.
Ability to frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds.

Nice To Haves

Experience managing assets in an IT or facilities setting is desirable.
Experience with purchasing or similar administrative duties is desirable.
Previous experience in an ITAM environment is an advantage.

Responsibilities

Assign, remove, and maintain accurate records of IT hardware and software assets throughout the asset lifecycle.
Oversee the receiving and recording of IT equipment and control and movement of stock.
Conduct regular inventory checks and reconcile physical inventory against asset records.
Help maintain appropriate stock levels and identify replenishment requirements for the IT Procurement team.
Assist with software license management, including maintaining accurate records of license allocation and ownership.
Help maintain an up-to-date application portfolio and deliver value from existing assets.
Work with IT Procurement to ensure newly purchased hardware and software is accurately recorded and added to asset inventories.
Work with IT Operations and other IT teams to define user personas and hardware standards for each persona.
Assist with the return, reuse, retirement, and disposal of IT hardware and software assets in accordance with company policies and standards.
Assist with reports on hardware, software, stock, license allocation, and asset inventory.
Support the development and documentation of IT Asset Management processes, procedures, and standards.
Support software licensing reviews, audits, and other asset compliance activities as required.
Meet company standards for the quantity and quality of work and perform work in compliance with company policies and procedures.
Follow company policies, procedures, and directives regarding workplace behavior while completing duties and assignments.