IT Asset Administrator

Thorlabs•Newton, NJ

2d•$59,000 - $74,000•Onsite

About The Position

The IT Asset Administrator supports the effective management of IT hardware and software assets throughout their lifecycle. The role maintains accurate asset and inventory records, manages the allocation and movement of assets, and controls IT hardware and digital asset stock. Working closely with IT Operations and IT Procurement, the administrator helps ensure assets are recorded accurately, appropriately allocated, and effectively used. The position also supports the development and maintenance of processes, systems, and standards for tracking, managing, refreshing, and retiring IT assets, as well as software licence compliance and optimisation. The role is based in Newton, New Jersey, and may occasionally require duties at other Thorlabs locations. The position requires 1–2 years of prior experience in an asset or stock control role and an associate degree or equivalent experience. The salary range is $59,000–$74,000, depending on experience. Thorlabs offers medical, dental, and vision insurance, company-paid life insurance, paid time off, a 401(k) plan, and tuition reimbursement.

Requirements

1–2 years of prior experience in an asset or stock control role.
Associate degree or equivalent experience.
Ability to manage multiple priorities, manage workload independently, and meet departmental deadlines.
Knowledge of stock control methods and procedures.
Experience working with an IT ticketing system or similar.
Basic IT knowledge to help identify and allocate assets.
Strong analytical skills.
Strong communication, facilitation, networking, and negotiation skills.

Nice To Haves

Experience managing assets in an IT or facilities setting.
Experience with purchasing or similar administrative duties.
Previous experience in an ITAM environment.

Responsibilities

Assign, remove, and maintain accurate records of IT hardware and software assets throughout the asset lifecycle.
Oversee the receipt and recording of IT equipment and control and movement of stock.
Conduct regular inventory checks and reconcile physical inventory against asset records.
Help maintain appropriate stock levels and identify replenishment requirements for the IT Procurement team.
Assist with software licence management, including maintaining accurate records of licence allocation and ownership.
Help maintain an up-to-date application portfolio and deliver value from existing assets.
Work with IT Procurement to ensure newly purchased hardware and software is accurately recorded and incorporated into asset inventories.
Work with IT Operations and other IT teams to define user personas and hardware standards for each persona.
Assist with the return, reuse, retirement, and disposal of IT hardware and software assets in accordance with company policies and standards.
Assist with reports relating to hardware, software, stock, licence allocation, and asset inventory.
Support the development and documentation of IT Asset Management processes, procedures, and standards.
Support software licensing reviews, audits, and other asset compliance activities as required.
Meet company standards for the quantity and quality of work and perform work-related tasks in compliance with company policies and procedures.
Adhere to company policies, procedures, and directives regarding workplace behavior while completing duties and assignments.