IP Data Administrator

ITW•Glenview, IL

5d•Onsite

About The Position

The IP Data Administrator is a non-exempt support role reporting to the Group Technology Counsel. The position requires strong attention to detail, solid organizational skills, and the ability to work independently on numerous tasks. The role is based at ITW’s Glenview corporate campus and requires working five days a week, with flexibility on hours. The administrator supports the IP Legal department by processing correspondence, maintaining patent docket data and records, producing reports, and participating in departmental projects. The role also includes maintaining an off-site document storage database and assisting with planning the annual Patent Society dinner as needed.

Requirements

High school education required.
At least 3 years of IP docketing experience required, preferably within a law firm.
Knowledge of Microsoft Office.
Ability to adapt to using AI tools for various tasks.
Ability to meet required deadlines.
Ability to learn new computer software systems.
Strong interpersonal and communication skills, both oral and written.
Demonstrated ability to maintain and protect confidential information.
Ability to prioritize and manage multiple tasks and competing priorities.
Strong attention to detail, solid organizational skills, and ability to work independently on many tasks.
Ability to work five days a week at the Glenview corporate campus, with flexibility on hours.

Nice To Haves

Associate, B.A., or B.S. degree is ideal.
Experience with intellectual property docketing systems; CPi docketing system preferred.
Expert resource in utilizing document management systems, databases, and computer applications.

Responsibilities

Review and process incoming mail correspondence and email messages in patent prosecution email inboxes daily.
Enter and update patent application filing particulars, including priority, publication, inventor, and grant information, in the computerized patent docketing system.
Enter data into the patent docketing system to generate due dates and reminders.
Update, store, and retrieve patent files and electronic records.
Maintain the off-site document storage database.
Participate in IP Legal department project teams as needed, including assisting with planning the annual Patent Society dinner.
Prepare customized reports for the IP Legal team as needed.