IP Systems Administrator

Bristol Myers Squibb • Princeton, NJ

3d • $94,780 - $114,845

About The Position

The IP Systems Administrator administers Bristol Myers Squibb’s IP management and document management systems. The role maintains and audits IP system data, produces recurring and ad hoc reports, supports data intake and mapping projects, and coordinates system configuration, releases, troubleshooting, data validation, and patent-law updates with the IP management system vendor. The administrator also maintains data governance and quality standards, manages secure document sharing and transfer processes, supports document-management governance and technology evaluations, trains Innovation Law department staff, and coordinates timely user access reviews with IT Security.

Requirements

• Bachelor's degree or equivalent.
• At least 4–5+ years administering a docket management system, or 10+ years in an Intellectual Property support role with direct access to and responsibility for daily operations involving an IP Management system and an IP Document Management system.

Nice To Haves

• Experience in the pharmaceutical industry is highly preferred.

Responsibilities

• Set up, maintain, and audit IP management system data, including complex multi-party and co-owned matters.
• Generate and validate recurring reports, including monthly IP statistics, batch reports, and anomaly or exception reports.
• Fulfil ad hoc data requests from IP attorneys and business leadership.
• Complete data project work, including data entry for complex data intakes, partnerships, and collaborations.
• Conduct data mapping exercises on intake projects in collaboration with IPMS vendors, internal stakeholders, and external partners.
• Coordinate with the IPMS vendor on system configuration, releases, troubleshooting, and data validation projects.
• Partner with the IPMS vendor to review and implement patent-law updates and system or version updates.
• Maintain data quality and governance standards that support accurate portfolio reporting.
• Represent Bristol Myers Squibb at vendor meetings and user-community forums to stay current on platform capabilities and cross-industry best practices.
• Manage and maintain the IP Document Management System.
• Support document-management governance initiatives.
• Support evaluation of adjacent IP systems and vendors as part of broader technology enablement initiatives.
• Troubleshoot document transfer methods and best practices as a point person for the IP department.
• Facilitate secure document-sharing environments and collaborate with outside counsel and internal stakeholders on active IP matters.
• Provide IPMS, Document Management System, and Invention Submission process training to Innovation Law department staff.
• Work with IT Security to ensure User Access Reviews are conducted on time.

Benefits

• Comprehensive benefit plans, including wellbeing support, retirement and financial protection benefits, and medical, dental, vision, life, and disability insurance offerings, subject to plan terms and eligibility.
• U.S.-based exempt employees are eligible for Flexible Time Off (FTO), with paid time off without a set accrual limit subject to manager approval, and 11 paid company holidays each year.
• Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires, subject to manager approval, 11 paid company holidays, and 3 optional holidays.
• Depending on eligibility, additional time-off benefits may include paid sick leave, up to two paid volunteer days per year, summer-hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs.
• Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.
• May be eligible for additional discretionary incentive cash and stock opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level