IP/Patent Administrator

Goodwin Procter•San Diego, CA

About The Position

The IP Administrator (IPA) supports Goodwin’s Patent practice by managing responsibilities related to domestic patent prosecution. The role prepares and files legal documents, maintains accurate dockets and electronic files, ensures data integrity, and supports communication among attorneys, clients, and internal teams. The IPA serves as a key liaison between practitioners and internal and external stakeholders. Success requires collaboration, excellent communication and technical skills, and effective prioritization in a deadline-driven, high-volume environment. The position is part of Goodwin’s Global Operations Team, which works with attorneys and clients across industries and supports litigation and dispute resolution, regulatory compliance and advisory services, and complex transactions.

Requirements

Three to six years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience is strongly preferred.
Proficiency in MS Outlook, Word, and Excel, with strong general computer and database management skills.
Excellent verbal and written communication skills.
Strong interpersonal skills and ability to work independently and collaboratively.
Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
Ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
High attention to detail and strong analytical skills.
Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
Reliability, punctuality, and ability to meet deadlines under pressure.
Ability to maintain confidentiality of firm and client information.

Nice To Haves

Bachelor’s degree preferred.
Law firm experience strongly preferred.

Responsibilities

Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) accurately and on time.
Manage administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines, and procedures.
Support attorneys in managing dockets according to firm policies and established procedures.
Organize, update, and maintain electronic files and intellectual property data, ensuring accuracy and adherence to firm protocols.
Review and process official communications from patent offices, including the USPTO.
Open new matters, update existing matters, and process conflict checks in accordance with firm requirements.
Perform general administrative tasks and provide support as requested.