IP Systems Administrator

Bristol Myers Squibb • Princeton, NJ

2d

About The Position

The IP Systems Administrator administers and maintains Bristol Myers Squibb’s IP management system (IPMS) and IP Document Management System. The role supports accurate portfolio data, reporting, document governance, secure document sharing, and technology enablement for the Innovation Law department. It works with IP attorneys, business leaders, IT Security, vendors, outside counsel, and internal and external stakeholders. The position also provides training and helps the department troubleshoot document transfer processes and systems.

Requirements

• Bachelor’s degree or equivalent.
• At least 4–5+ years administering a docket management system, or 10+ years in an Intellectual Property support role with direct access and responsibility for daily operations involving an IP Management system and an IP Document Management system.

Nice To Haves

• Experience in the pharmaceutical industry is highly preferred.

Responsibilities

• Set up, maintain, and audit IP management system data, including complex multi-party and co-owned matters.
• Generate and validate recurring reports, including monthly IP statistics, batch reports, and anomaly and exception reports.
• Fulfill ad hoc data requests from IP attorneys and business leadership.
• Complete data projects, including data entry for complex data intakes, partnerships, and collaborations.
• Conduct data mapping exercises for intake projects in collaboration with IPMS vendors, internal stakeholders, and external partners.
• Coordinate with the IPMS vendor on system configuration, releases, troubleshooting, and data validation projects.
• Work with the IPMS vendor to review and implement Patent Law updates and system or version updates.
• Maintain data quality and governance standards supporting accurate portfolio reporting.
• Represent Bristol Myers Squibb at vendor meetings and user-community forums to stay current on platform capabilities and cross-industry best practices.
• Manage and maintain the IP Document Management System and support document management governance initiatives.
• Support evaluation of adjacent IP systems and vendors as part of technology enablement initiatives.
• Troubleshoot document transfer methods and best practices as a point person for the IP department.
• Facilitate secure document-sharing environments and collaborate with outside counsel and internal stakeholders on active IP matters.
• Train Innovation Law department staff on the IPMS, Document Management System, and Invention Submission process.
• Work with IT Security to ensure User Access Reviews are conducted on time.

Benefits

• Comprehensive benefit plans, including wellbeing support, retirement and financial protection benefits, and medical, dental, vision, life, and disability insurance offerings.
• Flexible Time Off (FTO) without a set accrual limit for eligible U.S.-based exempt employees, subject to manager approval.
• Paid vacation for eligible non-exempt employees, RayzeBio employees, and employees located in Puerto Rico.
• 11 paid company holidays each year; eligible employees in specified employee groups also receive 3 optional holidays.
• Depending on eligibility, paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs.
• Eligible employees may receive an annual Global Shutdown between Christmas Day and New Year’s Day.
• Additional discretionary incentive cash and stock opportunities may be available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level