Invoicing Coordinator

Mallory Alexander International Logistics•Memphis, TN

2d•Onsite

About The Position

Mallory Alexander International Logistics, a global third-party logistics (3PL) provider, is seeking a Logistics Professional to join our growing team. In this role, you will be responsible for ensuring the accurate and timely processing of customer and vendor invoices while supporting day-to-day billing and financial operations. You will work closely with internal departments and clients to resolve billing discrepancies, maintain accurate financial records, and ensure compliance with company policies and procedures.

Requirements

Experience as a Data Analyst, Billing Analyst, or similar role in finance or accounting.
Advanced Microsoft Excel skills (PivotTables, VLOOKUP, IF statements, etc.).
Strong analytical mindset with high attention to detail.
Ability to work efficiently under deadlines and handle multiple priorities.
Strong organizational and time-management abilities.
Excellent communication skills, written and verbal.
Ability to work independently and collaboratively.
Proven problem-solving skills.

Nice To Haves

Bachelor's degree in business administration, accounting or related field preferred.

Responsibilities

Generate accurate and timely invoices using Excel and/or billing software, including auditing and processing customer-required coding before submission.
Review, classify, and code vendor and utility invoices prior to payment.
Research and resolve billing issues or discrepancies.
Communicate with clients regarding invoice status, corrections, or required documentation.
Maintain and update invoicing databases to ensure data accuracy.
Analyze financial data to identify variances and correct errors promptly.
Collaborate with internal departments to verify and align financial information.
Create and enhance financial spreadsheets and reporting tools.
Provide data-driven insights to improve billing accuracy and workflow efficiency.
Ensure compliance with company policies and regulatory requirements.
Run daily reports and update dashboards as needed.
Support general financial analysis and reporting tasks.
Assist with light administrative duties, including travel arrangements and expense report handling.