Invoicing Assistant

Hampton Lumber • Portland, OR

5d • Onsite

About The Position

Hampton Lumber is seeking an Invoicing Assistant for its corporate office in Portland, Oregon. The role performs basic functions within the Invoicing group of Hampton Lumber Sales (HLS), helping ensure transactions are processed accurately and on time and communicating with other HLS groups when issues arise. The position reports directly to the HLS Invoicing Supervisor. The ideal candidate is detail-oriented, organized, and committed to strong customer service.

Requirements

• High school diploma or equivalent.
• Proven customer service skills and related verbal and written communication skills.
• Ability to perform recurring functions independently, without assistance.
• Proactive attitude, willingness to work in a team environment, and commitment to a high level of customer service.
• Working knowledge of Microsoft Windows, Word, and Outlook, and competency in Microsoft Excel.
• Strong written and verbal communication skills and confident decision-making.
• Critical thinking, attention to detail, excellent problem-solving skills, and a high level of accuracy and efficiency.
• Strong organizational skills and ability to initiate and handle multiple projects and deadlines, working with internal customers and team members from varied levels and functional backgrounds.
• Self-starter able to take on additional responsibility and develop their own agenda to support internal customer requirements.

Nice To Haves

• College degree in Business Administration or five years of lumber industry experience.
• Lumber Track experience.

Responsibilities

• Perform DocuWare indexing to ensure vendor invoices are processed and accounted for.
• Process and distribute vendor invoices to invoicing team members for reconciliation.
• Perform inbound transaction invoice reconciliations.
• Develop basic knowledge of HLS business models, including back-to-back transactions, wholesale inventory sales and other indirect purchases, mill sales orders, shipments and receipts (including advance shipping notices), and basic cost, inventory, and vendor adjustments.
• Monitor open shipments and other transactions daily to ensure timely invoicing, and proactively identify and communicate issues.
• Establish working relationships with customers, vendors, and off-site Hampton employees.
• Interact and proactively communicate with HLS Traffic and Sales Support staff.
• Develop and implement agreed-upon process improvements for invoicing duties.
• Provide backup for other members of the Invoicing group and promptly respond to other related duties as needed.

Benefits

• Substantial company-paid assistance for medical and dental insurance premiums, mental health coverage, and cost-effective co-pays and deductibles.
• 401(k) with a 5% annual company contribution and generous company matching contributions vested over three years.
• Paid time off, including eight paid holidays.
• Opportunity to earn bonuses.
• Employee wellness program with free counseling sessions, financial and legal guidance, and more.
• Paid training opportunities to support career advancement and personal development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED