Car Buy | Inventory Specialist

Pick Your Part Southeast LLC•Daytona Beach, FL

14d

About The Position

The Inventory Specialist supports the Procurement team by performing procurement and vendor-related duties. The position maintains product and vendor information, reviews order acknowledgments, monitors orders and shipments, and coordinates with vendors to support timely material receipt. The role also reconciles purchase orders and invoices, supports procurement operations and reporting, and may assist with general services such as office supplies, mail distribution, equipment maintenance, and facility-related issues. The schedule is Sunday through Thursday, 8:45 a.m. to 5 p.m. The role does not supervise employees.

Requirements

High school graduate or GED equivalent required.
At least 1 year of experience required.
Intermediate skill level in Microsoft Word and Excel.
Ability to perform arithmetic with whole numbers, common fractions, and decimals.
Ability to use email, word processing, data entry, spreadsheets, graphics, and related applications, and to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations.
Ability to communicate basic messages orally, write brief messages, keep simple records, and explain routine procedures.
Ability to follow clear directions and procedures to resolve routine, somewhat repetitive problems.
Ability to handle multiple tasks or projects simultaneously with moderate complexity.
Ability to sit for extended periods and frequently use a computer, keyboard, and mouse.
Occasionally lift and/or move up to 50 pounds.
Periodic travel may be required, including overnight stays; overnight travel is up to 10%.

Nice To Haves

College coursework preferred.
Automotive background preferred.

Responsibilities

Update and maintain product and vendor data in internal systems, including expected dates, notes, and work order status, to notify involved parties about material availability.
Review vendor order acknowledgments for accuracy, including item descriptions, delivery lead times, quantities, and expected pricing.
Ensure timely material receipt and monitor and follow up on vendor back-orders, shipments, and product tracking.
Communicate with vendors and provide purchase order numbers to confirm order placements.
Maintain the vendor scorecard to accurately represent customer satisfaction ratings.
Reconcile purchase orders and invoices.
Coordinate with Procurement team members and other departments, and work with branch locations on ongoing acquisition orders to support receiving and put-away goals.
Work with Accounting to ensure suppliers follow proper invoicing procedures.
Organize and schedule meetings to support efficient procurement operations.
Assist in preparing and auditing Requests for Proposals (RFPs).
Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings reports.
May manage general services, including purchasing office supplies, mail distribution, office equipment maintenance and repair, and facility-related issues.
Assume other duties as assigned.