Car Buyer | Inventory Specialist
About The Position
The Car Buyer is responsible for procurement and vendor-related duties that support the Procurement team. The role maintains product and vendor data, reviews purchase order acknowledgments, tracks material and shipments, and follows up with vendors to help ensure purchases arrive on time and meet company needs. It also supports purchase order and invoice reconciliation, supplier performance tracking, procurement reporting, RFP preparation and audits, and coordination with branch locations and internal departments. The role may also manage general services such as office supplies, mail distribution, office equipment, and facility-related issues. This position does not supervise employees.
Requirements
- High school graduate or GED equivalent.
- At least 1 year of experience.
- Intermediate proficiency in Microsoft Word and Excel.
- Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
- Ability to use email, word processing, data entry, spreadsheets, graphics, and related electronic tools.
- Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
- Ability to communicate basic messages orally, write brief messages, keep simple records, and explain routine procedures.
- Ability to handle multiple tasks or projects simultaneously with moderate complexity.
- Ability to sit for extended periods and frequently use a computer, keyboard, and mouse.
- Ability to occasionally lift and/or move up to 50 pounds.
- Periodic travel may be required, including overnight stays, with minimum overnight travel of up to 10%.
Nice To Haves
- College coursework.
- Automotive background.
Responsibilities
- Update and maintain product and vendor information in internal systems, including expected dates, notes, and work order status.
- Review vendor order acknowledgments for accuracy, including item descriptions, delivery lead times, quantities, and pricing.
- Ensure timely receipt of materials by their due dates.
- Monitor and follow up on vendor back-orders, shipments, and source-product tracking.
- Communicate with vendors and provide purchase order numbers to confirm orders.
- Maintain vendor scorecards that accurately represent customer satisfaction ratings.
- Reconcile purchase orders and invoices.
- Coordinate with Procurement team members and other associated departments.
- Work with branch locations on ongoing acquisition orders to support receiving and put-away goals.
- Work with Accounting to ensure suppliers follow proper invoicing procedures.
- Organize and schedule meetings to improve procurement operations.
- Assist in preparing and auditing Requests for Proposals (RFPs).
- Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings reports.
- May manage general services, including office supplies, mail distribution, office equipment maintenance and repair, and facility-related issues.
- Perform other duties as assigned.
Benefits
- Health, dental, and vision insurance.
- Paid time off.
- 401(k) with generous company match.
- Company-paid life insurance and long-term disability.
- Short-term disability.
- Employee discounts.
- Tuition reimbursement.
- Competitive hourly pay.
- Consistent schedule.
- Opportunity for long-term growth.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
