Buyer | Inventory Clerk

Pick Your Part•San Bernardino, CA

About The Position

Responsible for a variety of procurement and vendor-related duties to support the Procurement team. The role maintains product and vendor information, monitors purchase orders and deliveries, supports supplier communications and invoicing, and helps with reporting and procurement operations. It may also include managing general services such as office supplies, mail distribution, office equipment maintenance and repair, and facility-related issues. Other duties may be assigned.

Requirements

High school diploma or GED equivalent.
At least 1 year of experience.
Intermediate proficiency in Microsoft Word and Excel.
Ability to perform arithmetic using whole numbers, common fractions, and decimals.
Ability to use email, word processing, data entry, spreadsheets, graphics, and related applications.
Ability to create, maintain, and use functions in documents, spreadsheets, databases, and presentations to support business objectives.
Ability to communicate basic messages orally, write brief messages, maintain simple records, and explain routine procedures.
Ability to handle multiple tasks or projects simultaneously with moderate complexity.
Ability to sit for extended periods and frequently use a computer, keyboard, and mouse.
Occasionally lift and/or move up to 50 pounds.
Travel may be required periodically, including overnight stays; stated minimum overnight travel is up to 10%.

Nice To Haves

College coursework preferred.
Automotive background preferred.

Responsibilities

Update and maintain product and vendor data in internal systems, including expected dates, notes, and work order status, to communicate material availability.
Review vendor order acknowledgments for accurate item descriptions, delivery lead times, quantities, and expected pricing.
Ensure materials are received by their due dates.
Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
Communicate with vendors and provide purchase order numbers to confirm order placements.
Maintain vendor scorecards that accurately represent customer satisfaction ratings.
Reconcile purchase orders and invoices.
Coordinate with Procurement team members and other associated departments.
Work with branch locations, including on acquisition orders, to help meet company receiving and put-away goals.
Coordinate with Accounting to ensure suppliers follow proper invoicing procedures.
Organize and schedule meetings to support efficient procurement operations.
Assist in preparing and auditing requests for proposals (RFPs).
Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings.
May manage general services, including office supply purchasing, mail distribution, office equipment maintenance and repair, and facility-related issues.
Assume other duties as assigned.