Buyer | Inventory Clerk

Pick Your Part•San Bernardino, CA

About The Position

Responsible for a variety of procurement and vendor-related duties to support the Procurement team. The position maintains product and vendor information, reviews vendor order acknowledgments, monitors orders and shipments, reconciles purchase orders and invoices, and coordinates with vendors, Procurement, branch locations, Accounting, and other departments. It also supports procurement operations through meeting coordination, RFP preparation and auditing, reporting, and potentially general services purchasing and facility-related tasks. The role is not responsible for supervising employees.

Requirements

High school diploma or GED equivalent.
At least 1 year of experience.
Intermediate proficiency in Microsoft Word and Excel.
Ability to perform arithmetic using whole numbers, common fractions, and decimals.
Ability to use email, word-processing, data-entry, spreadsheet, and graphics applications, and to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations.
Ability to communicate basic messages orally, write brief messages, keep simple records, and explain routine procedures.
Ability to follow clear directions and procedures to resolve routine, repetitive problems.
Ability to manage multiple tasks or projects simultaneously with moderate complexity.
Able to sit for extended periods and frequently use a computer, keyboard, and mouse.
Occasionally lift and/or move up to 50 pounds.
Periodic travel may be required, including overnight stays; overnight travel is up to 10%.

Nice To Haves

College coursework preferred.
Automotive background preferred.

Responsibilities

Update and maintain product and vendor data in internal systems, including expected dates, notes, and work order status, to notify involved parties of material availability.
Review vendor order acknowledgments for accuracy, including item descriptions, delivery lead times, quantities, and pricing.
Ensure materials are received by their due dates; monitor and follow up on vendor back-orders, shipments, and source-product tracking.
Communicate with vendors and provide purchase order numbers to confirm order placement.
Maintain vendor scorecards that accurately represent customer satisfaction ratings.
Reconcile purchase orders and invoices.
Coordinate with Procurement team members, associated departments, and branch locations, including on acquisition orders, to support company receiving and put-away goals.
Work with Accounting to ensure suppliers follow proper invoicing procedures.
Organize and schedule meetings to improve procurement operations.
Assist in preparing and auditing requests for proposals (RFPs).
Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings reports.
May manage general services, including office-supply purchasing, mail distribution, office-equipment maintenance and repair, and facility-related issues.
Perform other duties as assigned.