Inventory Manager, Coordinator Site Services

Avantor•Melbourne, FL

23h•Onsite

About The Position

The Inventory Manager, Coordinator Site Services role supports Avantor’s Lab and Production Services team, which provides customized laboratory work, research protocols, and end-to-end laboratory operations support for customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries. The position works closely with Avantor Lab and Production Services professionals and reports to the Supervisor of Site Services. It combines hands-on inventory work with coordination of team assignments, material sourcing and replenishment, inventory controls, reporting, safety compliance, customer communication, and continuous improvement. The role coordinates daily work across team members, balances workloads, supports shift handoffs, and helps maintain operational continuity. It manages replenishment activities for laboratory and production materials, monitors stock against par levels and usage, coordinates with suppliers, and oversees the handling, storage, rotation, and disposition of critical materials. It also coordinates cycle counts and physical inventory events, prepares operational reports and KPI updates, supports audit documentation, and helps ensure site-specific safety, regulatory, and quality requirements are met. The Inventory Manager serves as a day-to-day operational contact for customer laboratory and production staff, communicates service issues and changes to stakeholders, and coordinates across Avantor teams, customer departments, and suppliers. The position also supports onboarding, cross-training, SOP updates, and workflow-improvement initiatives. The hourly rate is $21–$24. The schedule is Monday through Friday, either 10:30 a.m.–7:00 p.m. or 11:00 a.m.–7:30 p.m., including a break. The location is Melbourne, Florida.

Requirements

High school diploma or GED equivalent.
At least 3 years of experience in inventory management, material handling, or warehouse operations.
At least 1 year of experience in a coordination or team-support capacity.
Experience using Microsoft Teams.
Proficiency with ERP systems such as SAP MM, Oracle, or equivalent for inventory transactions, purchasing, and reporting.
Experience with barcode scanning, warehouse management systems, and handheld devices.
Intermediate to advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and charts, and proficiency in Outlook.
Understanding of FIFO, FEFO, lot tracking, expiration management, and cycle counting.
Demonstrated ability to generate operational reports and track KPIs.

Nice To Haves

Associate or bachelor’s degree in supply chain management, logistics, business administration, or a related field.
Advanced ERP proficiency, including purchase requisition management and report customization.
Experience with Lean Six Sigma tools such as 5S, value stream mapping, and workflow analysis.
Knowledge of hazardous materials shipping and receiving regulations.
Experience coordinating sourcing and procurement activities for laboratory materials.
Familiarity with customer service metrics, SLA reporting, and business review presentations.
Forklift and powered industrial truck operator certification.
Lean Six Sigma Yellow or Green Belt.

Responsibilities

Coordinate daily work assignments for associates based on priorities, volumes, and deadlines.
Balance workloads during peak periods, absences, and volume fluctuations; monitor task completion and address bottlenecks or delays.
Identify redundant workflow steps and propose process improvements while remaining hands-on with inventory tasks.
Coordinate shift handoffs and communicate daily priorities, schedule changes, and operational updates.
Coordinate sourcing of consumables, chemicals, solvents, reagents, and other materials; monitor stock against par levels, reorder points, and usage patterns.
Generate and manage purchase requisitions and reorder recommendations in ERP systems; coordinate with suppliers on order status, lead times, expediting, and delivery scheduling.
Identify substitute products or alternative sources when items are unavailable, and follow up on overdue deliveries.
Coordinate storage of critical laboratory and production materials, including chemical compatibility, segregation, and regulatory compliance.
Monitor FIFO, FEFO, and lot-based rotation; coordinate disposition of expired, damaged, recalled, or non-conforming materials.
Conduct periodic storage-area inspections and coordinate corrective actions.
Collect, organize, document, and report operational data, inventory metrics, activity records, and service levels.
Prepare daily, weekly, and monthly operational reports for supervisors and customer stakeholders; track KPIs such as inventory accuracy, fill rate, turnaround time, and safety metrics.
Maintain activity, issue, resolution, and customer-communication logs; document process changes, workflow improvements, and SOP updates.
Support audits, reviews, customer business review presentations, and documentation requirements.
Coordinate cycle count schedules and assign counting responsibilities; review results, investigate significant variances, and recommend changes to counting frequency or methodology.
Coordinate physical inventory events with the customer and supervisor and maintain complete, accurate cycle-count documentation.
Coordinate team compliance with site-specific safety and regulatory requirements; track safety training, certifications, and refresher courses.
Coordinate PPE distribution, safety meetings, and drill participation; promptly report incidents, near-misses, and compliance findings to the supervisor.
Coordinate corrective actions from safety audits, inspections, and incident investigations, and maintain audit-ready training records.
Communicate with internal teams and customers about operational matters and serve as the primary day-to-day operational contact for customer laboratory and production staff.
Participate in customer operational meetings and provide updates on inventory status, service levels, and issues.
Coordinate communication among Avantor teams, customer departments, and suppliers; translate customer requirements into actionable team priorities.
Proactively communicate service disruptions, material shortages, and process changes to affected stakeholders.
Identify workflow inefficiencies and coordinate improvement initiatives using Lean principles.
Support onboarding, training schedules, mentorship, knowledge sharing, and cross-training for team members.
Document lessons learned and incorporate them into SOPs and training materials; participate in site optimization projects.
Coordinate emergency or urgent sourcing requests with supervisor approval.

Benefits

Medical coverage eligibility beginning on day 1.
Medical insurance.
Dental insurance.
Vision insurance.
Wellness programs.
Paid time off (PTO).
Company-paid holidays and choice holidays.
Flexible Spending Account (FSA).
Health Savings Account (HSA).
Commuter benefits.
401(k).
Tuition assistance.
Employee stock purchase plan discount.
Optional critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance coverage.
Peer recognition program with points redeemable for gifts and products.
Learning experiences to support career growth and success.