Inventory Control Specialist, Venues - JW Marriott L.A. Live

Encore Global•Los Angeles, CA

4d•Onsite

About The Position

The Inventory Control Specialist, Venues (ICS) is a non-exempt inventory and logistics professional responsible for maintaining inventory accuracy, supporting equipment utilization, coordinating equipment sourcing, and ensuring operational readiness of audiovisual event technology assets within assigned venues. Depending on business needs, the role may also provide inventory and logistics support to multiple venues in a designated market. The position reports to the Director, Event Technology, or another assigned Field Operations Manager. Work takes place in a hotel or convention center environment, with moderate exposure to outdoor temperatures, dirt, sand, and/or dust. Conditions range from moderately quiet to noisy. The role uses high-end audiovisual equipment and electrical components and may involve working at heights using lifts and ladders. Team members may be asked to work at multiple hotel locations. Working times include irregular hours and on-call status, including days, evenings, weekends, and holidays. Encore appearance guidelines apply. The position has varied physical requirements, including extended periods of standing and walking, and lifting and carrying equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

At least 3 years of experience in inventory control, logistics, supply chain, warehouse operations, equipment management, or a related field.
Working knowledge of inventory controls, asset tracking, and reconciliation practices.
Strong Microsoft Excel, Word, and inventory system skills.
Ability to prioritize multiple tasks.
Effective verbal and written communication skills.
Ability to safely lift, move, and transport equipment in accordance with company safety guidelines.

Nice To Haves

Experience in hospitality, event technology, production, warehouse, or logistics environments.
Experience with Navigator, Oracle, or similar inventory management systems.
Familiarity with event technology and event support operations.
Experience coordinating equipment sourcing, transfers, and inventory audits.

Responsibilities

Maintain accurate inventory records and the integrity of inventory management systems.
Investigate inventory discrepancies and report findings to venue leadership.
Maintain barcode accuracy, asset-labeling standards, and inventory-tracking processes.
Lead preparation, execution, and reconciliation for annual physical inventories.
Maintain inventory activity logs, transfer records, and supporting documentation.
Coordinate equipment transfers between venues and related transportation logistics.
Identify equipment shortages and help secure equipment through approved internal or external sourcing channels.
Submit and track NERF requests and other equipment-sourcing requests as required.
Coordinate equipment shipments, deliveries, returns, load-ins, load-outs, and staging activities.
Prepare equipment for upcoming events and operational requirements.
Maintain visibility of equipment availability and movement throughout assigned venues.
Perform routine equipment inspections to help ensure operational readiness and quality standards.
Lead repair requests, red-tag processing, repair shipments, and follow-up documentation.
Monitor equipment condition and communicate repair or replacement needs to venue leadership.
Maintain organized storage locations, stockrooms, and inventory areas.
Assist with obtaining quotations, creating purchase orders, and financially reconciling approved equipment and consumable orders.
Coordinate vendor deliveries, equipment returns, and service-related logistics.
Maintain records associated with purchases, sourcing requests, and inventory transactions.
Work irregular hours and remain on-call, including days, evenings, weekends, and holidays, as needed.
Adhere to Encore appearance guidelines for the applicable hotel or market.