Institutional Giving Manager

North Bay Children•Novato, CA

1d•Onsite

About The Position

The Institutional Giving Manager is responsible for securing and stewarding foundation and public grant funding that supports program sustainability, strategic growth, and long-term financial stability. This role focuses on building a predictable, renewable institutional revenue pipeline through disciplined calendar management, high-quality proposal development, rigorous compliance, and strong cross-functional collaboration. This position plays a critical role in generating $700,000–$1M in annual institutional revenue, with an emphasis on multi-year funding and responsible grant management.

Requirements

AA Degree or Higher Required.
3+ years of experience in foundation and/or public grant fundraising.
Demonstrated track record securing $500K+ annually in institutional funding.
Strong grant writing, budgeting, and editing skills.
Experience managing multiple deadlines and compliance-heavy environments.
Excellent organizational and project management skills.
Ability to collaborate effectively across departments.
Proficiency with CRM systems and grant tracking tools.

Nice To Haves

Experience in California nonprofit or public funding environments.
Familiarity with state and federal reimbursement models.
Experience securing multi-year and capacity-building grants.
Knowledge of early childhood education, social services, or community-based programming.

Responsibilities

Develop and execute an annual institutional giving strategy aligned with organizational priorities and revenue targets.
Build and manage a balanced portfolio of private foundations, corporate foundations, and local, state, and federal grants.
Identify and pursue opportunities for multi-year commitments, capacity-building grants, and general operating support.
Maintain a forward-looking 12–24 month institutional pipeline.
Lead preparation of Letters of Inquiry (LOIs), full grant proposals, renewal requests, required attachments, and budgets.
Collaborate with Program and Finance to develop accurate narratives, measurable outcomes, and fully costed budgets, ensuring proposals reflect true program and organizational costs, including allowable indirect rates.
Submit proposals in accordance with all guidelines and deadlines.
Maintain a comprehensive institutional grants calendar and track all deadlines for submissions, renewals, and reporting.
Ensure timely and accurate submission of interim and final reports, financial reconciliations, and outcomes documentation.
Monitor grant agreements to ensure compliance with all funding requirements.
Maintain accurate grant documentation within the CRM and internal tracking systems.
Work closely with Program leadership, Finance, Marketing & Communications, Major Gifts staff, and the Events Manager to gather data, reconcile budgets, ensure consistent messaging, and support fundraising efforts.
Support leadership preparation for funder meetings and presentations.
Coordinate stewardship communications and reporting to institutional funders.
Prepare briefing materials for leadership engagement.
Track renewal cycles and proactively position the organization for continued funding.
Maintain strong professional relationships with program officers when appropriate.