Installation Scheduling Coordinator

Just Floors•Apopka, FL

11d

About The Position

The Installation Scheduling Coordinator provides administrative and coordination support to the Installation Manager to facilitate timely and accurate scheduling of cabinet deliveries and installations. The role maintains installation schedules and records in RFMS, prepares work orders and paylines, confirms installation dates with Field Managers and construction managers, and supports installer onboarding and record maintenance. It helps ensure installation activities are organized, communicated effectively, and supported by accurate documentation. The position may involve work in offices, warehouses, facilities, and active job sites, with frequent collaboration among customers, associates, subcontractors, vendors, suppliers, leadership, and cross-functional teams. The role requires following company safety policies and may involve deadlines, multiple priorities, time-sensitive business needs, and occasional evening or weekend work.

Requirements

Proficiency in Microsoft Office, including Outlook and Excel.
Strong organizational skills and attention to detail.
Effective written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and follow through on assigned tasks.
Ability to work collaboratively with managers, field teams, construction managers, and installers.
Regular and reliable attendance.
Must be able to work in a fast-paced team environment.
Must be eligible to work in the United States.

Nice To Haves

Previous administrative, scheduling, or coordination experience preferred.
Experience in flooring, cabinetry, construction, installation, or a related industry preferred.
Experience with RFMS or similar scheduling or business management systems preferred.
Bilingual ability is a plus.

Responsibilities

Enter and maintain cabinet installation dates in RFMS and ensure scheduling information is accurate and up to date.
Generate and print work orders and paylines to support scheduled installation activities and related processes.
Coordinate cabinet deliveries in alignment with installation schedules and communicate scheduling information to appropriate parties.
Confirm installation dates with Field Managers and construction managers, and communicate updates or changes as needed.
Maintain accurate installer records and update the installer database as information changes.
Collect, process, and maintain required paperwork for new installers in accordance with company procedures.
Provide day-to-day administrative support to the Installation Manager, including maintaining documentation, tracking scheduling details, and assisting with operational coordination.
Coordinate with internal teams and installers to help resolve scheduling or documentation discrepancies and keep installation activities moving forward.
Perform additional related duties as assigned by the Installation Manager.