Installation Scheduling Coordinator

Just Floors, LLC•Apopka, FL

12d

About The Position

The Installation Coordinator provides administrative and coordination support to the Installation Manager to facilitate timely and accurate scheduling of cabinet deliveries and installations. The role maintains installation schedules and records in RFMS, prepares work orders and paylines, confirms installation dates with Field Managers and construction managers, and supports installer onboarding and record maintenance. It helps ensure installation activities are organized, communicated effectively, and supported by accurate documentation. The position involves frequent coordination with internal teams and installers, and may include work in warehouses, facilities, or active job sites. The role may require managing time-sensitive priorities and occasional evening or weekend work. ADG is an equal opportunity employer and provides accommodations during the application and hiring process for individuals with disabilities.

Requirements

Previous administrative, scheduling, or coordination experience preferred.
Experience in flooring, cabinetry, construction, installation, or a related industry preferred.
Proficiency in Microsoft Office, including Outlook and Excel.
Experience with RFMS or similar scheduling or business management systems preferred.
Strong organizational skills and attention to detail.
Effective written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and follow through on assigned tasks.
Ability to work collaboratively with managers, field teams, construction managers, and installers.
Regular and reliable attendance.
Must be able to work in a fast-paced team environment.
Must be eligible to work in the United States.
Ability to remain stationary (sitting or standing) for extended periods throughout the workday.
Ability to move throughout offices, warehouses, job sites, or operational environments.
Ability to lift, carry, push, pull, or move items weighing up to 50 pounds.
Ability to stand, walk, bend, stoop, kneel, crouch, crawl, climb, reach, and work in various positions as required.
Ability to operate computers, mobile devices, office equipment, tools, machinery, or other job-related equipment and perform repetitive hand, wrist, arm, finger, or keyboard movements.
Ability to communicate and exchange accurate information, read and review materials, and hear and respond to verbal communication and workplace signals.

Nice To Haves

Bilingual ability is a plus.
Previous administrative, scheduling, or coordination experience.
Experience in flooring, cabinetry, construction, installation, or a related industry.
Experience with RFMS or similar scheduling or business management systems.

Responsibilities

Enter and maintain cabinet installation dates in RFMS, ensuring scheduling information is accurate and current.
Generate and print work orders and paylines for scheduled installation activities.
Coordinate cabinet deliveries in alignment with installation schedules and communicate scheduling information to relevant parties.
Confirm installation dates with Field Managers and construction managers, and communicate schedule updates or changes.
Maintain accurate installer records and update the installer database as information changes.
Collect, process, and maintain required paperwork for new installers in accordance with company procedures.
Provide day-to-day administrative support to the Installation Manager, including maintaining documentation, tracking scheduling details, and assisting with operational coordination.
Coordinate with internal teams and installers to help resolve scheduling or documentation discrepancies and keep installation activities moving forward.
Perform additional related duties as assigned by the Installation Manager.