Information Governance Analyst

Latham & Watkins LLP • Chicago, IL

1d • Hybrid

About The Position

The Information Governance Analyst is an integral member of Latham & Watkins’ Information Governance team. The role coordinates one or more core functions, including physical and electronic file management, file intake and releases, destruction requests, data access requests, case room management, and records retention. The analyst communicates regularly with attorneys and paralegals about project status, develops methods for determining when files are inactive, and addresses file movement and processing issues so that only active records are stored in primary on-site space. The position is based in the Chicago office and may be eligible for a flexible schedule combining hybrid and in-office work.

The analyst supports physical file management and space coordination, maintains accurate records and inventory systems, and assists with file releases, data access requests, and destruction reviews. Files may be reviewed and prepared for release to departing attorneys and other firms using Windows share volumes, iManage, Outlook, and litigation support databases such as Relativity and Nuix Investigate. The role requires appropriately handling sensitive, confidential, privileged, financial, and proprietary information retained by the firm.

Requirements

• Bachelor’s degree or equivalent; at least four years of relevant information governance or records experience may be considered in lieu of a degree.
• At least three years of relevant information governance or records experience; law firm Information Governance or Records Department experience is preferred.
• Extensive knowledge of information governance, data security and privacy principles, best practices, and procedures.
• Thorough knowledge of the physical and electronic resources of the department and firm.
• Ability to understand and articulate the role of effective space management in office administration.
• Well-developed and professional interpersonal skills, including the ability to effectively interface with attorneys, management, support staff, clients, and outside contacts.

Nice To Haves

• Master’s degree or equivalent in an information management field such as Library & Information Science, Archival Studies, or Data Governance.
• Experience in a law firm Information Governance or Records Department.
• Experience in other law firm positions involving significant document organization, such as paralegal, library research, or archival experience, preferably in a law firm; this may be considered in lieu of directly related information governance or records experience.

Responsibilities

• Assist with physical file management, including locating and responding to file requests and keeping the records management system up to date and accurate.
• Coordinate or perform box archiving and offsite storage procedures.
• Coordinate space and organize and classify document collections in central filing areas, case rooms, file cabinets, offsite storage facilities, and other records locations.
• Develop, maintain, and coordinate inventory systems tracking file responsibility, room usage, file status, location, and other factors relevant to space management and Information Governance Operations oversight.
• Assist with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions.
• Review and prepare files for release to departing attorneys and other firms using Windows share volumes, iManage, Outlook, Relativity, Nuix Investigate, and other relevant systems.
• Apply firm procedures for review and disposition of firm-owned materials.
• Protect and maintain sensitive, confidential, privileged, financial, and proprietary information retained by the firm.
• Communicate with attorneys and paralegals about project status and help determine when files are inactive.
• Handle file movement and processing issues to ensure only active records are stored in primary on-site space.

Benefits

• Healthcare, life, and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year
• PTO accruing 23 days during the first year of employment and growing with tenure
• Well-being programs, including mental health services, mindfulness and resiliency, medical resources, and well-being events
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff
• Bonuses recognizing individual and firm performance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level