Information Governance Analyst
About The Position
The Information Governance Analyst is an integral member of Latham & Watkins’ Information Governance team. The role coordinates one or more core team functions, including physical and electronic file management, file intake and release, destruction requests, data access requests, case room management, and records retention. The analyst communicates regularly with attorneys and paralegals about project status, develops methods for identifying inactive files, and resolves file movement and processing issues so that only active records are held in primary on-site storage. The position is based in the Chicago office and may be eligible for a flexible schedule with a hybrid and in-office presence. The analyst supports physical file management and space coordination, maintains accurate records and inventory systems, and assists with administrative reviews involving file releases, data access, and destruction. The role also prepares files for release to departing attorneys and other firms using firm and litigation-support systems, follows procedures for reviewing and disposing of firm-owned materials, and protects sensitive, confidential, privileged, financial, and proprietary information.
Requirements
- Bachelor’s degree or equivalent, or at least four years of relevant information governance or records experience in lieu of a degree.
- At least three years of relevant information governance or records experience.
- Extensive knowledge of information governance, data security and privacy principles, best practices, and procedures.
- Thorough knowledge of the physical and electronic resources of the department and firm, and ability to explain the role of effective space management in office administration.
- Well-developed professional interpersonal skills and ability to work effectively with attorneys, management, support staff, clients, and outside contacts.
Nice To Haves
- Relevant information governance or records experience in a law firm Information Governance or Records Department.
- Master’s degree or equivalent in an information management field, such as Library & Information Science, Archival Studies, or Data Governance.
- Experience in law firm roles with significant document organization responsibilities, such as paralegal, library research, or archival work; preferably in a law firm.
Responsibilities
- Assist with physical file management, including locating files, responding to file requests, maintaining accurate records management systems, and coordinating or performing box archiving and offsite storage procedures.
- Coordinate space and organize and classify document collections in filing areas, case rooms, file cabinets, offsite storage facilities, and other locations where records are kept.
- Develop, maintain, and coordinate inventory systems to track file responsibility, room usage, file status and location, and other factors supporting space management and Information Governance Operations oversight.
- Assist with basic and complex reviews and administrative tasks related to file releases, data access requests, and destruction requests.
- Review and prepare files for release to departing attorneys and other firms using Windows share volumes, iManage, Outlook, and litigation support databases such as Relativity and Nuix Investigate.
- Follow firm procedures for the review and disposition of firm-owned materials.
- Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information retained by the firm.
- Communicate regularly with attorneys and paralegals to determine project status, develop methods for identifying inactive files, and address file movement and processing issues.
Benefits
- Healthcare insurance
- Life insurance
- Disability insurance
- 401(k) plan
- At least 11 paid holidays per year
- Paid time off accruing 23 days during the first year and increasing with tenure
- Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events
- Professional development programs
- Employee discounts
- Bonuses recognizing individual and firm performance
- Affinity groups, networks, and coalitions for lawyers and staff
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
