Immigration Project Assistant

Saul Ewing•Miami, FL

19d•Onsite

About The Position

Saul Ewing is seeking a talented project assistant to assist its immigration practice group. The Project Assistant is a member of a practice support team and provides administrative support to practice group team members. Duties include assisting with creating and editing documents, filing, completing client/matter intake forms, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.

Requirements

Able to manage competing priorities and meet deadlines
Excellent written and oral communication skills
Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail)
Ability to complete assignments with minimal supervision
Excellent time management, organization, and multitasking skills
Detail oriented; excellent proofreading skills
Demonstrates excellent client service skills
Willingness to undertake additional responsibilities and assist others when needed
Ability to be reliable, flexible and adaptable in a variety of situations
Able to work as a team with attorneys and staff
Courteous and professional demeanor
High School diploma or GED
Minimum of 1 year working within an administrative immigration position
Familiarity with legal documents and immigration terminology
Bilingual in English and Spanish required (speaking/writing)
Proficiency in Microsoft Office Suite

Nice To Haves

Familiarity with LawLogics (LLX) program a plus

Responsibilities

Maintain process checklists and questionnaire
Verifying that all documents save on external drive(s) are added to iManage for cases working on
Filing simple and complex inquiries with government and USCIS as needed (i.e. processing times, change of address, rescheduling appointments, fixing major USCIS errors) involving either phone calls with high level officers or simple online inquiries
Contact USCIS for clients to obtain ADIT stamps, emergency travel documents, or emergency expedite requests on their pending applications.
Adding reminders to LLX from inquiries of government agencies or USCIS, if any
Submit Ombudsman inquiries (for the entire department)
Adding reminders to LLX on submitted Ombudsman
Sending documents secure mail to clients
Tracking all cases filed with UPS/FEDEX (ensuring delivery) emailing confirmation page to attorneys/paralegals (paralegal to forward to client)
Catalog files in storage for immigration department
Available for assistance on projects as needed
Maintain public access files for H1B cases, when needed
Assisting paralegals with the completion of forms and case
Work on assigned cases directly with the assigned attorney (billing time as needed)
Review filings printed from other offices (DC and Chicago) for quality and give to OFS for final scan and attorney review.
Update LLX case summary or entering case notes on cases working on
Covers practice assistant when they are out and with overflow work
Translation of short documents from Spanish to English