Administrative Assistant - Immigration
About The Position
The Immigration Attorneys at Harris Beach Murtha are searching for an Administrative Assistant. This talented individual will be responsible for performing legal, clerical and secretarial duties as required. This may include, but is not limited to, transcribing and typing correspondence, memoranda, project work, proofreading and ensuring quality of legal documents. The Administrative Assistant will keep cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; and confirming case status with attorney.
Requirements
- 2+ years of experience as a legal administrative assistant
- Exceptional oral and written communication, and organizational skills
- Superior client service and listening skills for anticipating needs of clients and attorneys
- Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources
- Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Demonstrate good organizational skills for prioritizing workload
- Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
- Enjoy working with diverse personalities within various levels of the firm
- Are comfortable working in the office every day
Nice To Haves
- Experience in/with business immigration
- Associate’s degree
Responsibilities
- Assist with nonimmigrant and immigrant visa filings, organizing exhibits
- Assist paralegals with preparation and filing of immigration petitions
- Collect information and documentation from clients, including initial screening of “cold calls” and client referrals
- Assist partners and attorneys in drafting client engagement letters
- Write, proofread, send, file and manage correspondence, memos, pleadings, contracts, forms, indices and other related documents
- Keep clients informed by maintaining contact; communicating case progress
- Enter conflict information into the system for the purpose of running conflict checks for new clients
- Assist with opening new matters and maintaining files
- Coordinate mass mailings, including filings with local, state and federal courts and agencies
- Type from draft, oral dictation, or recordings, a variety of correspondence and legal documents such as resolutions, opinions, contracts, briefs, leases and agreements
- Coordinate travel arrangements, securing air, hotel and car plans for attorney and clients
- Process invoices and attorney expense reimbursement requests
- Assemble document packages including copying, tabbing and scanning
- Assist with other duties as needed
Benefits
- Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
