Administrative Assistant - Immigration Unit

Public Law Center•Santa Ana, CA

4d•$25 - $27•Onsite

About The Position

This is a full-time position within the Immigration Unit, requiring 5 days in the office. The role is subject to a probationary period during the first 6 months of continuous employment and reports to a co-supervising attorney and lead paralegal. The Administrative Assistant will provide essential support to the Immigration Unit, ensuring smooth operations and effective client services.

Requirements

Bachelor’s degree or equivalent required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) and willingness to learn other software programs
Demonstrated commitment to working with immigrant or other marginalized communities
Strong organizational skills and ability to manage multiple tasks
Strong oral and written communications skills, with the ability to communicate with a variety of audiences including clients, community partners, and volunteer attorneys
Bilingual English/Spanish required

Nice To Haves

1-3 years of work experience in a non-profit organization or law office preferred

Responsibilities

Provide administrative support to the Immigration Unit, such as filing, scanning, and processing incoming/outgoing mail (including legal filings)
Conduct client appointments for document drop off/pick up and/or signature collection
Conduct client calls for legal clinics, including drafting/sending correspondence, appointment scheduling, and completing case investigation and document collection
Conduct client screenings, including legal issue-spotting, conflict checks, and eligibility determinations over the phone and in-person
Assist with interpretation and translation for staff and volunteer attorneys as needed
Participate in and support with immigration legal clinics, workshops, and community education events (occasional evening or weekend work may be required)
Other administrative duties as assigned

Benefits

Health, Dental, Vision, Disability, and Life Insurance (100% of employee premium costs paid by PLC, and 50% of dependent health insurance premium costs paid by PLC)
Flexible Spending Account Program to help pay for medical expenses and childcare costs
15 paid holidays per year
Approximately 1 week paid off during office winter closure (between Christmas Day and New Year’s Day)
21 paid sick days per year
15 paid vacation days per year
2 paid wellness days per month to promote mental wellness and general wellbeing
Birthday paid time off (2 hours of paid time off during birthday month)
403b retirement plan (after 6 months of employment PLC provides a matching contribution equaling 100% of salary deferral up to a maximum of 3-4%, depending on length of employment)
Monthly $55 stipend for Wi-Fi and cell phone use
Bilingual Pay Premium upon successful completion of an oral and/or written test ($50 for oral premium and $50 for written premium per pay period)
Opportunities for growth and advancement