Administrative Assistant - Immigration Unit
www.publiclawcenter.org/careers•Santa Ana, CA
•Onsite
About The Position
This is a full-time position requiring 5 days in the office, subject to a probationary period during the first 6 months of continuous employment. The role reports to a co-supervising attorney and lead paralegal. The Administrative Assistant will provide essential support to the Immigration Unit, ensuring smooth operations and effective client service.
Requirements
- Bachelor’s degree or equivalent required
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) and willingness to learn other software programs
- Demonstrated commitment to working with immigrant or other marginalized communities
- Strong organizational skills and ability to manage multiple tasks
- Strong oral and written communications skills, with the ability to communicate with a variety of audiences including clients, community partners, and volunteer attorneys
- Bilingual English/Spanish required
Nice To Haves
- 1-3 years of work experience in a non-profit organization or law office preferred
Responsibilities
- Provide administrative support to the Immigration Unit, such as filing, scanning, and processing incoming/outgoing mail (including legal filings)
- Conduct client appointments for document drop off/pick up and/or signature collection
- Conduct client calls for legal clinics, including drafting/sending correspondence, appointment scheduling, and completing case investigation and document collection
- Conduct client screenings, including legal issue-spotting, conflict checks, and eligibility determinations over the phone and in-person
- Assist with interpretation and translation for staff and volunteer attorneys as needed
- Participate in and support with immigration legal clinics, workshops, and community education events (occasional evening or weekend work may be required)
- Other administrative duties as assigned
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Disability Insurance
- Life Insurance
- Flexible Spending Account Program
- 15 paid holidays per year
- Approximately 1 week paid off during office winter closure (between Christmas Day and New Year’s Day)
- 21 paid sick days per year
- 15 paid vacation days per year
- 2 paid wellness days per month
- Birthday paid time off
- 403b retirement plan with matching contribution
- Monthly $55 stipend for Wi-Fi and cell phone use
- Bilingual Pay Premium
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
