Immigration Intake and Data Specialist

Ogletree Deakins•Austin, TX

1d•Remote

About The Position

The Immigration Intake and Data Specialist supports intake for new and existing immigration cases. The role focuses on accurate data entry, initiating case files, and providing basic client communication while learning the firm’s systems and workflows. The position works under close supervision and follows established processes. It is eligible to be fully remote, but the successful candidate must reside in a state where the firm has a physical office.

Requirements

High school diploma or equivalent.
0–1 year of administrative, legal, or immigration-related experience.
Basic proficiency in Microsoft Office, including Outlook, Word, and Excel.
Strong attention to detail and organizational skills.
Ability to follow structured processes and instructions.

Nice To Haves

Associate’s or bachelor’s degree.

Responsibilities

Monitor the intake inbox and log new initiation requests into case management systems.
Send standard questionnaires to clients, visa beneficiaries, and managers.
Create and organize case files, including billing numbers, barcodes, and scanned documentation.
Maintain accurate draft case records and status updates.
Assemble case files and route them to attorneys for initial review.
Respond to routine client inquiries using templates and scripts.
Request educational evaluations and supporting documents as directed.
Ensure data accuracy and completeness in all systems.
Follow established intake workflows and timelines.
Maintain the hot dates calendar.
Perform other duties as assigned.