IEP Coordinator

HEARTSHARE HUMAN SERVICES OF NEW YORK•New York, NY

6d•$85,000 - $95,000•Onsite

About The Position

The IEP Coordinator provides leadership and coordination for educational and IEP-related functions at the HeartShare Education Center, an NYSED-approved 853 school serving students with disabilities ages 5–22. The role combines IEP coordination, educational programming, curriculum support, instructional guidance, compliance monitoring, and coordination with teachers, related service providers, families, and school districts. The coordinator supports consistent implementation of students’ IEPs and individualized educational programming, and works closely with the Principal/Director of Education to monitor educational quality, address program needs, maintain IEP compliance, and support continuous improvement. This position has no direct or indirect supervisory responsibility for staff and does not conduct employee evaluations, approve personnel actions, assign staff, discipline employees, or manage employee performance. It provides coordination, monitoring, communication, and technical assistance related to IEP implementation. The position is based at The HeartShare School in Brooklyn, New York. The regular workday is 8:00 AM to 3:30 PM, with occasional travel to other agency sites and travel of up to 25%. The work takes place in an active school-based special education and human services environment, involving regular contact with students, families, educational staff, multidisciplinary team members, and other service providers. The role may include community-based instruction, educational activities, or other off-site programming as required.

Requirements

Master’s degree in education or in a related master’s program.
New York State Special Education Teacher Certification.
Experience working with children in a special education setting.

Responsibilities

Coordinate school IEP tracking and monitoring systems, including annual reviews, reevaluations, amendments, and required timelines.
Monitor implementation of IEP recommendations and ensure teachers and appropriate staff can access current IEP information.
Coordinate with CSEs, school districts, families, teachers, related service providers, and other educational team members regarding IEPs and student programming.
Participate in CSE meetings, annual reviews, program reviews, and other student planning meetings as assigned.
Review IEP-related documentation for completeness, accuracy, and compliance.
Identify and communicate IEP implementation or compliance concerns to the Principal/Director of Education.
Assist with preparation for NYSED monitoring, audits, reviews, and corrective action activities.
Support the development and implementation of high-quality educational programming across the school.
Guide teachers on curriculum, differentiated instruction, IEP goals, accommodations, modifications, and instructional strategies.
Review lesson plans, instructional materials, and classroom programming as part of educational quality monitoring.
Support alignment of curriculum and classroom instruction with student needs and IEP goals.
Assist with school-wide educational initiatives; identify instructional resources and professional development needs; and make recommendations to school leadership.
Provide instructional coaching, modeling, consultation, and resources to teachers as appropriate.
Collaborate with teachers, related service providers, school psychologists, behavior professionals, and other team members to support individualized student programming.
Participate in multidisciplinary student support meetings and assist teams in addressing students’ academic, functional, behavioral, communication, social, vocational, and life-skills needs.
Support programming that promotes student engagement, independence, and meaningful outcomes, including transition planning for employment, further education, adult services, and increased independence.
Serve as a school-based resource to families on educational and IEP-related matters and support communication with families and school districts about programming, IEPs, evaluations, and services.
Develop and maintain working relationships with CSE representatives, school districts, and other educational partners; help address programming questions or concerns with school leadership.
Monitor educational programming and documentation for consistency with NYSED requirements, IEPs, and HeartShare standards.
Maintain accurate tracking systems and reports related to IEP timelines, educational documentation, and program requirements.
Identify trends, gaps, and opportunities for improvement and communicate recommendations to school leadership.
Assist with corrective action plans when educational or compliance concerns are identified.
Maintain confidentiality and security of student educational records in accordance with applicable requirements.
Assist with planning and delivering professional development on curriculum, instruction, IEP implementation, and special education practices.
Support educational improvement initiatives; stay current with NYSED requirements, special education practices, and relevant educational trends; and participate in school leadership and HeartShare meetings as assigned.
Perform other job-related duties consistent with the scope and level of the position and applicable laws, regulations, and organizational policies.

Benefits

Paid vacation, sick, and personal days, and holidays.
403(B) retirement plan with employer contribution.
Health, dental, vision, and life insurance.
Employee Assistance Program (EAP).
Flexible spending accounts for dependent care, medical, parking, and transit.
Employee appreciation programs and events.
Tuition assistance program.
Professional development opportunities.
Wellhub discount.
Verizon Wireless discount.
BJ’s membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, and gift certificates.