IEP Coordinator

Heartshare Human Services Of New York • Brooklyn, NY

4d • Onsite

About The Position

The IEP Coordinator provides leadership and coordination for educational and IEP-related functions at the HeartShare Education Center, an NYSED-approved 853 school serving students with disabilities ages 5–22. The role combines IEP coordination, educational programming, curriculum support, instructional guidance, compliance monitoring, and collaboration with teachers, related service providers, families, and school districts. The Coordinator is a key educational resource to the school community, supporting consistent IEP implementation and high-quality, individualized educational programming. The position works closely with the Principal/Director of Education to monitor educational quality, address program needs, maintain IEP compliance, and support continuous improvement.

The position has no direct or indirect supervisory responsibility for instructional, clinical, administrative, or support staff. It does not conduct employee evaluations, approve personnel actions, assign staff, discipline employees, or manage employee performance. Its role is to coordinate, monitor, communicate, and provide technical assistance related to IEP implementation.

The regular workday is 8:00 AM to 3:30 PM in a school-based special education and human services environment. The work involves regular interaction with students, families, educational staff, multidisciplinary team members, and service providers; balancing student support with documentation, planning, meetings, and administrative responsibilities; and adapting to changing student needs, schedules, staffing, and program priorities. The role may include community-based instruction, educational activities, or other off-site programming, as required, and occasional travel to other agency sites.

Requirements

• Master’s degree in education or in a related master’s program.
• New York State Special Education Teacher Certification.
• Experience working with children in a special education setting.

Responsibilities

• Coordinate the school's IEP tracking and monitoring systems, including annual reviews, reevaluations, amendments, and other required timelines.
• Monitor implementation of IEP recommendations and ensure teachers and appropriate staff have access to current IEP information.
• Coordinate with CSEs, school districts, families, teachers, related service providers, and other educational team members regarding IEPs and student programming.
• Participate in CSE meetings, annual reviews, program reviews, and other student planning meetings as assigned.
• Review IEP-related documentation for completeness, accuracy, and compliance; communicate implementation or compliance concerns to the Principal/Director of Education.
• Assist with preparation for NYSED monitoring, audits, reviews, and corrective action activities.
• Support the development and implementation of high-quality educational programming across the school.
• Guide teachers on curriculum, differentiated instruction, IEP goals, accommodations, modifications, and instructional strategies.
• Review lesson plans, instructional materials, and classroom programming as part of educational quality monitoring.
• Support alignment of curriculum and classroom instruction with student needs and IEP goals; assist with school-wide educational initiatives.
• Identify instructional resources and professional development needs and make recommendations to school leadership.
• Provide instructional coaching, modeling, consultation, and resources to teachers as appropriate.
• Collaborate with teachers, related service providers, school psychologists, behavior professionals, and other team members to support individualized student programming.
• Participate in multidisciplinary student support meetings and assist teams in addressing academic, functional, behavioral, communication, social, vocational, and life-skills needs.
• Support educational programming that promotes student engagement, independence, and meaningful outcomes.
• Assist with transition planning and programming for students preparing for employment, further education, adult services, and increased independence.
• Serve as a school-based educational and IEP-related resource to families; support communication with families and school districts about programming, IEPs, evaluations, and educational services.
• Develop and maintain positive working relationships with CSE representatives, school districts, and other educational partners; help address educational programming questions or concerns in collaboration with school leadership.
• Monitor educational programming and documentation for consistency with NYSED requirements, IEPs, and HeartShare standards.
• Maintain accurate tracking systems and reports related to IEP timelines, educational documentation, and program requirements.
• Identify trends, gaps, and opportunities for improvement and communicate recommendations to school leadership.
• Assist with developing and implementing corrective action plans when educational or compliance concerns are identified.
• Maintain confidentiality and security of student educational records in accordance with applicable requirements.
• Assist with planning and delivering professional development related to curriculum, instruction, IEP implementation, and special education practices.
• Support educational improvement initiatives and stay current with NYSED requirements, special education practices, and relevant educational trends.
• Participate in school leadership and HeartShare meetings as assigned.
• Perform other job-related duties consistent with the position's scope and responsibilities, applicable laws, regulations, and organizational policies.

Benefits

• Paid vacation, sick, personal days, and holidays.
• 403(B) retirement plan with employer contribution.
• Health, dental, vision, and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account for dependent care, medical, parking, and transit.
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Wellhub discount.
• Verizon Wireless discount.
• BJ’s Membership discount.
• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates, and more.
• Rewarding work in a team environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level