Human Resources Technician

Oxnard School District•Oxnard, CA

6d•Onsite

About The Position

Under the direction of the Director of Classified Human Resources, the Assistant Superintendent of Human Resources and Support Services, or other assigned Human Resources administrator, performs specialized technical tasks such as coordinating recruitment and selection for classified, certificated, and exempt employees; processes new employees; coordinates placement of limited-term and substitute employees; develops and maintains employee files; maintains human resources record management systems and databases; processes personnel transactions; and performs a variety of tasks relative to assigned area of responsibility. Incumbents in this classification ensure the timely processing of personnel transactions including filling vacancies, acquiring substitute employees, and maintaining employee records which directly supports District employees and allows them to support student learning and achievement.

Requirements

Graduation from high school or equivalency.
Two years of technical clerical or human resources experience including analyzing data and creating reports.
A valid Driver's License may be required, and if so, must be maintained during the course of employment.
Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

Nice To Haves

Training or coursework in human resources or public administration is desirable.

Responsibilities

Performs a variety of specialized and technical human resources support duties related to recruitment, selection, employee processing, employee records, and employee status changes for District classified, certificated, or non-classified/exempt personnel; maintains confidentiality of a variety of sensitive information;
Schedules applicant interviews and compiles all paperwork and materials needed, notifies applicants and hiring managers of next steps in the employment process;
Creates job announcements and notices, creates and assembles supplemental applications and application packets; e-mails notices of open recruitments to District locations and mails recruitment information to interested individuals;
Prepares new hire packages; conducts pre-employment background checks and schedules candidates for medical examinations as applicable; schedules new employees for benefits orientation;
Processes and provides orientation to employment candidates selected for hire and volunteers; assists new employees and volunteers in the completion of new hire paperwork and ensures the completeness of documents submitted;
Processes all assigned personnel transactions; inputs and maintains a variety of personnel records including, but not limited to, attendance, retirement, termination, credentials, leaves of absence, professional growth, payroll, fingerprint clearances, TB clearances, promotions, transfers, and resignations; notifies employees of documentation in need of updating; ensures appropriate notifications to payroll;
Contacts and assigns appropriately qualified substitute or temporary certificated, classified, and non-classified/exempt employees; assists in the recruitment, screening, and placement of substitute employees;
Assists in compiling data needed for local, state, and federal reporting;
Interprets, explains, and applies Personnel Commission Rules and District human resources policies and procedures;
Maintains and monitors District employee seniority; researches and analyzes employment history records to resolve problems or respond to inquiries;
Evaluates records to determine employees' eligibility for salary adjustments, probationary periods, and service credits;
Provides employment verification verbally and in writing; provides verification for unemployment claims;
Serves as a backup in administering the fingerprinting process;
Greets visitors to the Human Resources Office; assists District employees and members of the public with regard to a full range of human resources matters;
Receives, initiates, and screens telephone calls; takes messages as appropriate; routes calls to other employees and departments as needed.
For positions with bilingual designations, translates a variety of written materials from English to a second language and from that language into English; interprets and facilitates communication between staff and non-English speaking members of the public; attends various meetings to translate and interpret as needed; conducts and rates oral bilingual testing for District positions;
Assists with special department projects as needed;
May serve as an examination proctor and administer tests as directed;
May screen employment applications as directed;
Assists in preparation for, and participates in, job fairs and other recruitment activities as directed;
Attends training sessions, seminars, and networking events in order to stay up to date on trends and information related to the human resources field;
Performs related duties and responsibilities as required.