Human Resources Specialist

eShipping, LLC•Parkville, MO

26d

About The Position

The Human Resources Specialist provides responsive administrative and operational support across the Human Resources function, with a significant focus on recruiting coordination and candidate support. The role also assists with payroll, benefits, HR reporting, employee records, onboarding, and routine employee questions while ensuring accurate, timely, and confidential service. The Specialist works under established procedures, escalates non-routine or sensitive matters to the appropriate HR team member, and helps deliver a consistent employee and candidate experience. The position requires strong customer service, organization, follow-through, attention to detail, discretion, clear communication, comfort with data and administrative processes, and proficiency with Microsoft Office applications. The employee works in an office environment and performs primarily sedentary work. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Duties may change at any time with or without notice. eShipping LLC is an equal opportunity employer.

Requirements

High school diploma or equivalent.
Strong customer-service orientation and ability to communicate professionally and helpfully with candidates, employees, and managers.
Excellent organization, follow-through, and attention to detail, with the ability to manage deadlines and shifting priorities.
High level of discretion and commitment to maintaining the confidentiality of employee, candidate, payroll, and benefits information.
Ability to follow established procedures, recognize when a matter requires escalation, and seek guidance appropriately.
Clear and professional written and verbal communication skills.
Comfort working with data, spreadsheets, reports, and detailed administrative processes with a high degree of accuracy.
Proficiency with Microsoft Word, Excel, Outlook, and related business applications; ability to learn HR, payroll, recruiting, and reporting systems.
Initiative, adaptability, and willingness to learn new responsibilities in a fast-paced, team-oriented environment.
Ability to work effectively with a variety of people and personality styles.
Demonstrated reliability, professionalism, and learning agility, and experience handling sensitive information.

Nice To Haves

Experience in an administrative, recruiting, payroll, benefits, customer-service, or other detail-oriented support role.

Responsibilities

Provide day-to-day recruiting support, including posting approved openings, reviewing applications against established criteria, conducting initial candidate screens, coordinating interviews, and maintaining timely candidate communication.
Maintain accurate candidate and requisition information, prepare offer materials using approved templates, complete pre-employment steps, and help keep recruiting and hiring milestones on track.
Support new-hire onboarding by coordinating communications, collecting required paperwork, completing Form I-9 processes, updating onboarding trackers, and assisting with orientation activities.
Enter and maintain accurate employee data in the HR information system and perform routine audits to support complete, reliable records.
Assist with payroll preparation and post-payroll activities, including data review, routine reporting, final-pay calculations, and state or local setup, following established procedures and review requirements.
Support benefits administration by processing routine enrollment changes, assisting with open enrollment and wellness activities, reconciling benefit information, and helping resolve basic employee questions.
Prepare recurring HR reports, maintain trackers, and compile data for payroll, benefits, recruiting, compliance, and workforce reporting.
Monitor shared HR communication channels and respond promptly to routine employee questions regarding benefits, payroll, policies, and HR processes; route complex, sensitive, or employee-relations matters to the appropriate HR team member.
Assist with employee changes and separations by preparing documentation, updating systems and records, coordinating required communications, and completing assigned offboarding steps.
Assign required training, track completion, organize personnel documentation, and support routine compliance and record-retention activities.
Identify opportunities to improve administrative workflows, templates, self-service resources, reporting, and use of HR technology.
Provide administrative support for HR projects and perform other related duties as assigned.