Human Resources Specialist
About The Position
This temporary Human Resources Specialist role focuses on I-9 compliance and supports a dedicated HR project to review and audit employee Form I-9 documentation. The specialist ensures existing I-9 records are complete, accurate, and properly documented, working with HR team members to resolve discrepancies. The work involves a high volume of sensitive employee records and detailed, repetitive tasks requiring consistent accuracy. The position is based in an office in Peekskill, New York, with a Monday through Friday schedule from 9:00 AM to 5:00 PM and a 35-hour work week. The office supports a community-focused health network that provides comprehensive primary, preventive, and behavioral health services across multiple locations. The role uses computers and standard office software, particularly Microsoft Excel, to review and track I-9 and E-Verify documentation. The environment emphasizes confidentiality, accuracy, collaboration, and a steady, detail-oriented workflow throughout the compliance project.
Requirements
- Extensive hands-on experience with Form I-9 verification and documentation.
- Strong experience with E-Verify processes and systems.
- Experience in human resources, HR support, HR compliance, or HR administration.
- Ability to review employee documentation for completeness and accuracy.
- Strong attention to detail and ability to identify documentation discrepancies and inconsistencies.
- Ability to handle confidential and sensitive employee information while maintaining strict confidentiality.
- Strong organizational and recordkeeping skills to manage a high volume of records.
- Ability to perform repetitive, detail-oriented work while consistently maintaining accuracy.
- Comfort reviewing a high volume of employee records within set timelines.
- Basic proficiency with Microsoft Office, particularly Excel, for tracking and documentation.
- Strong written and verbal communication skills to document findings and communicate with HR team members.
- Ability to work independently, stay organized, and meet project deadlines without close supervision.
Nice To Haves
- Bachelor's degree.
- Extensive I-9 experience beyond basic exposure is strongly preferred.
- Experience with HR audits and compliance-related projects.
- Experience in general human resources or HR support roles.
- Ability to adapt to project needs and support a variety of compliance-related administrative tasks.
- Comfort working in a mission-driven environment serving diverse communities and emphasizing access to care for underserved and vulnerable populations.
Responsibilities
- Review and audit employee Form I-9 records to confirm completeness, accuracy, and proper documentation.
- Identify missing, incomplete, inconsistent, or inaccurate information in I-9 records and document findings clearly.
- Examine supporting employment eligibility documentation associated with Form I-9 records for validity and compliance.
- Review E-Verify records and supporting documentation when applicable to confirm alignment with I-9 information.
- Help identify records requiring correction, additional documentation, or follow-up actions.
- Maintain organized, accurate, and up-to-date records throughout the I-9 audit process.
- Track audit progress, including outstanding documentation, discrepancies, and resolution status.
- Handle confidential and sensitive employee information with discretion and professionalism.
- Partner with HR team members to communicate documentation issues and collaborate on solutions.
- Support additional administrative tasks directly related to the I-9 compliance project as needed.
- Work independently, manage workload, prioritize tasks, and meet project deadlines while maintaining quality and accuracy.
Benefits
- Medical, dental, and vision coverage, subject to eligibility.
- Critical Illness, Accident, and Hospital coverage, subject to eligibility.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
- Voluntary life and AD&D insurance for the employee and dependents, subject to eligibility.
- Short- and long-term disability coverage, subject to eligibility.
- Health Spending Account (HSA), subject to eligibility.
- Transportation benefits, subject to eligibility.
- Employee Assistance Program, subject to eligibility.
- Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.
