Human Resources Specialist, Administrative Building

School District of Clayton•Clayton, MO

9d•$54,000 - $64,000•Onsite

About The Position

The Human Resources Specialist performs technical human resources duties and administrative support for prospective and current District personnel. The role assists with recruitment, screening, onboarding, and personnel processing; maintains HR systems, databases, files, and records; and coordinates departmental financial, leave, and operational functions. The position requires confidentiality, discretion, sound judgment, and compliance with federal, state, and District policies. It reports to the Assistant Superintendent of Human Resources. The specialist oversees substitute teacher and support-personnel recruitment, screening, hiring, retention, onboarding, training, coverage tracking, and re-employment. The role also administers FMLA/eFMLA requests, initiates the ADA interactive process, coordinates medical documentation, manages leave rollovers, and tracks attendance and professional-development days. Additional duties include monitoring budgets, processing purchase orders and vendor requisitions, ordering supplies, arranging travel and conference registrations, coordinating induction lunches and other logistics, managing student teacher placements, reviewing and coordinating updates to the HR website, preparing Board of Education reports, and maintaining confidential personnel files. The position is a 12-month, 260-day role in an in-person office environment. Salary is $54,000–$64,000 per year, based on experience, with a comprehensive benefits package.

Requirements

Professional-level reading, writing, communication, and math proficiency; ability to understand and carry out written or oral instructions using common sense.
Ability to provide instruction to District employees.
Effective written and verbal communication skills.
Experience and proficiency with technology.
Ability to operate standard office equipment.
A minimum of two years of experience in an administrative support role within an educational environment is preferred.
Experience using Frontline Education, TalentEd, Google Suite, PowerSchool, and DESE web applications is highly desirable.
A bachelor’s degree is preferred, or an equivalent combination of education and experience; equivalent combinations of education, training, and experience will be considered.
Must complete the application process, including the online application, cover letter, resume, transcripts if applicable, and three current references.

Nice To Haves

Experience working in a school district.
Bachelor’s degree.
At least two years of administrative support experience in an educational environment.
Experience with Frontline Education, TalentEd, Google Suite, PowerSchool, and DESE web applications.

Responsibilities

Provide technical HR and administrative support across personnel lifecycle activities, employee inquiries, and operational workflows.
Maintain and support HR software platforms, databases, and tracking systems, including Frontline, TalentEd, Vector, Keystone, and MACHS.
Assist with recruitment, application review, screening, onboarding, background clearances, evaluation tracking, and compliance training.
Prepare, maintain, and audit personnel files, employment contracts, Board of Education reports, work calendars, and confidential records.
Coordinate departmental communications, customer service, surveys, vendor interactions, and administrative support for HR initiatives.
Oversee substitute recruitment, application screening, hiring, retention strategies, and re-employment processing.
Plan and coordinate substitute orientation and training sessions in August and January.
Monitor daily substitute coverage, maintain substitute management systems, track monthly staff absences, and report building fill rates.
Administer FMLA/eFMLA requests, conduct employee intake, track approved leave, and maintain compliance documentation.
Initiate the ADA interactive process, coordinate initial employee communications, track medical documentation, and update department leadership.
Oversee annual leave rollovers effective July 1 and track Professional Development day attendance across District facilities.
Monitor departmental budgets, process purchase orders and vendor requisitions, and order supplies and materials.
Book travel and conference registrations; coordinate New Teacher Induction lunches, employee swag inventory, and yard sign distribution.
Coordinate student teacher placements and maintain placement tracking in liaison with District leadership.
Review the HR website weekly and coordinate content updates.
Prepare monthly Board of Education reports concerning substitute personnel and maintain confidential files and file-cleanout protocols.
Perform other duties and responsibilities as assigned.