Human Resources Administrative Specialist

City of Chattanooga • Chattanooga, TN

12h • $19 - $23 • Onsite

About The Position

The Human Resources Administrative Specialist performs administrative functions for all divisions of the City of Chattanooga Department of Human Resources. The role provides specialized and confidential support to Benefits, Talent Acquisition, Training & Development, Employee Relations, and Compensation. Duties include preparing documents and reports for purchasing, budgeting, accounts payable and receivable, and payroll, as well as assisting departmental staff with special projects. Work is performed under limited supervision.

The position requires preparing and maintaining a variety of human resources records and fiscal documents; researching, auditing, tracking, and reporting information; responding to inquiries from employees and the public; and reviewing documents for compliance with applicable laws, rules, and regulations. It is a stand-alone position based at City Hall, 101 East 11th Street, Chattanooga, Tennessee. Regular hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. EST, although hours may vary based on work assignments or projects. Pre-employment screening includes a background check.

Requirements

• High school diploma or GED and four years of responsible administrative experience demonstrating proficiency with current office technologies, including Microsoft Word, PowerPoint, and Excel; or an equivalent combination of experience and education.
• Valid driver's license.
• Knowledge of administrative support, human resources services, customer service, recordkeeping, modern office practices, basic mathematics or accounting, automated human resources information systems, and applicable laws and regulations.
• Ability to analyze information and produce detailed reports; solve problems; manage processes; attend to detail; organize work; and perform duties accurately and promptly in a fast-paced office.
• Skills in prioritizing work; preparing reports; compiling and analyzing data; using computers and software such as Excel; providing customer service; maintaining records and logs; handling sensitive and confidential matters; performing mathematical calculations; and managing multiple tasks.
• Ability to facilitate and conduct presentations, apply applicable laws and regulations, verify human resources data, and communicate effectively with coworkers, supervisors, and the public.
• Meet regular attendance requirements and accomplish essential job functions in a timely manner, with or without reasonable accommodations.
• Complete pre-employment screening, including a background check.

Nice To Haves

• Bachelor's degree in Human Resources Management, Business Administration, or Public Administration.

Responsibilities

• Provide specialized and confidential administrative support to Benefits, Talent Acquisition, Training & Development, Employee Relations, and Compensation.
• Prepare reports and forms; perform audits; develop filing and tracking systems for confidential records; research data; and create processes.
• Create business documents, including reports, memos, notices, forms, contracts, ordinances, resolutions, bids, work orders, certificates, schedules, agendas, and minutes.
• Develop, prepare, and track fiscal documents and information, including processing payments and preparing purchase orders and requisitions.
• Maintain inventory levels and requisition supplies for efficient departmental operations.
• Assist with analysis of financial records and budgeting; prepare reports and maintain spreadsheets and reports tracking budget activities.
• Receive, research, evaluate, and enter payroll changes into applicable computer systems; identify erroneous information, obtain corrections, and forward forms to internal departments.
• Respond by phone, in person, and email to employee and public inquiries about human resources programs, job opportunities, and related information.
• Review documents and information for compliance with applicable federal, state, and local laws, rules, and regulations.
• Prepare, process, and maintain human resources records, documents, files, logs, applicant information, compensation calculations and changes, benefits, and status changes.
• Meet regular attendance requirements and maintain positive working relationships with staff, coworkers, managers, and citizens.
• Perform other duties as assigned.

Benefits

• Generous paid time off.
• Flexible scheduling where possible.
• Comprehensive health benefits.
• Wellness programs, including access to a centralized health clinic and pharmacy.
• Professional development and opportunities for upward mobility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED