Human Resources Administrative Specialist

City of West Hollywood•Santa Monica, CA

12d•Hybrid

About The Position

The City of West Hollywood is seeking a highly organized, detail-oriented Human Resources Administrative Specialist to provide advanced administrative support across multiple HR functional areas. The position coordinates employee engagement and recognition activities; supports recruitment, selection, and onboarding; maintains personnel records; enters employee information into the City’s HRIS; processes and tracks budget and procurement transactions; and assists with specialized programs and projects. The role requires strong organizational skills, attention to detail, sound judgment, and the ability to maintain confidentiality and professionalism. The position is eligible to work remotely for up to 50% of its time, subject to approval and the City’s ongoing operational needs. It reports to the Human Resources Manager.

Requirements

High school diploma or GED.
Four to five years of progressively responsible related experience, or a combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities accurately and calmly.
Experience monitoring budgets, processing invoices, and preparing purchase orders.
Ability to perform accurate data entry, including personnel action changes in an HRIS.
Understanding of records management practices and ability to maintain compliant, well-organized files.
Comfort with public speaking and ability to conduct new-hire orientations and present information to employees.
Ability to assess and prioritize temporary-support requests from other divisions.
Clear, professional, and tactful communication skills.
Sound judgment and ability to maintain confidentiality and professionalism.
Ability to work with software, HRIS systems, and general office technology.
Ability to learn policies, tools, and procedures quickly and adapt to changes in workflow or priorities.
Ability to work independently and collaboratively, demonstrate initiative, and provide strong customer service.

Nice To Haves

Associate’s degree in a related field is preferred.
Experience with Tyler Eden and Tyler ERP is a plus.

Responsibilities

Coordinate employee engagement and recognition activities, including event logistics, communication, and vendor arrangements.
Support recruitment, selection, and onboarding.
Maintain personnel records and organized, compliant files.
Enter employee information and personnel action changes into the City’s HRIS.
Process and track budget and procurement transactions, including invoices and purchase orders.
Assist with specialized programs and projects.
Conduct new-hire orientations and present information to employees.
Assess and prioritize requests for temporary support from other divisions.
Communicate with staff, applicants, City officials, and the public.
Perform administrative, operational, and financial tasks using logical thinking and problem-solving.