Human Resources Specialist
About The Position
Under the direction of the Human Resources Manager, the Human Resources Specialist performs technical work supporting the Sheriff’s Office staffing, recruitment, and onboarding functions. The role coordinates pre-employment and onboarding activities for sworn and civilian personnel; schedules and tracks testing, examinations, and interviews; conducts new hire orientation; maintains Human Resources databases and personnel records; and processes employment documentation in compliance with agency policies and applicable FDLE, CJSTC, and Florida Retirement System requirements. The position coordinates with applicants, vendors, academies, and agency personnel; prepares contracts and related documentation for cadet programs; and assists with staffing and selection processes. The employee is expected to use discretion, maintain confidentiality, and work independently with limited supervision.
Requirements
- High school diploma or GED.
- One to two years of experience in human resources.
- Proficiency speaking, reading, and writing in English, including proper spelling, grammar, and punctuation.
- Basic mathematics skills.
- Knowledge of modern office practices, procedures, and policies.
- Knowledge of Human Resources concepts, principles, and practices.
- Ability to understand general concepts and follow complex oral and written instructions.
- Ability to prepare and present clear and concise written reports.
- Ability to establish and maintain effective working relationships with employees and the public.
- Ability to maintain confidentiality of records.
- Ability to work independently or with limited supervision.
- Intermediate to advanced knowledge of Microsoft Office programs, such as Excel, Word, and Outlook.
- Typing speed of 35 correct words per minute.
- Ability to access file cabinets for filing and retrieval of data.
- Acceptable eyesight, with or without correction.
- Acceptable hearing, with or without a hearing aid.
Nice To Haves
- Professional in Human Resources (PHR) certification or equivalent.
- Law enforcement or public sector Human Resources experience.
Responsibilities
- Coordinate all aspects of onboarding new sworn and civilian employees, including conditional offer letters and scheduling drug testing, medical examinations, psychological examinations, and FDLE requirements.
- Maintain and update databases associated with Human Resources staffing.
- Prepare and conduct new hire orientation, present policies and guidelines, and complete required new employee paperwork.
- Ensure I-9 paperwork is complete and update e-Verify within a new hire’s first three days of employment.
- Assist with administering tests for civilian and sworn employees when required.
- Process name changes in FDLE and ATMS databases in a timely manner.
- Process mandated state forms for new employees in accordance with CJSTC, FDLE, Florida Retirement System requirements, and agency policy.
- Schedule candidate interviews and prepare interview question packets.
- Assist with preparing Oral Board paperwork.
- Liaise between the academies and the Sheriff’s Office to support completion of cadet applications, coordinate billing and documentation, and assist with the cadet program.
- Draft contracts and addendums for the Law Enforcement and Detention Cadet programs.
- Coordinate swearing-in ceremonies as needed in collaboration with the Sr. Executive Assistant to the Sheriff.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
