Human Resources Specialist

Heritage Academy•Mesa, AZ

26d

About The Position

The Human Resources Specialist supports the Human Resources department with recruitment, onboarding, employee records, compliance documentation, communication, and administrative coordination. The position provides timely, organized, professional, and friendly support to candidates, employees, campus leaders, and administrative teams in alignment with Heritage Academy’s vision and mission. It supports both Paul Revere and Heritage Academy schools. The role assists with HR systems and processes, recruitment and interview coordination, new-hire paperwork and orientation, confidential recordkeeping, employment and school compliance documentation, employee communications and recognition, budget tracking, performance-related documentation, staffing reports, and other administrative coordination. The position responds to routine inquiries and routes sensitive matters, policy questions, and unresolved concerns to the appropriate HR leader. It also represents the organization professionally at assigned events and performs other duties as assigned.

Requirements

High school diploma or equivalent required.
Excellent verbal and written communication skills and a professional, friendly, service-oriented disposition.
Strong organizational skills, attention to detail, and ability to prioritize tasks, meet deadlines, and follow through on multiple requests.
Sound judgment and discretion when handling confidential employee, candidate, and organizational information.
Proficiency with Google Workspace and Microsoft Office; ability to use UKG and other HR or applicant tracking systems.
Ability to support recruiting, onboarding, scheduling, data entry, employee communication, personnel documentation, and compliance tracking.
Ability to work collaboratively with campus leaders and administrative teams while completing assigned tasks independently.
Fingerprint screening pursuant to A.R.S. 15-512.
Regularly sit, stand, walk, talk, hear, operate a computer and other office equipment, and reach with hands and arms; occasionally lift and/or move up to 50 pounds. Essential functions may be performed with reasonable accommodation.
Travel approximately 10–25%, including travel to campuses and assigned events.

Nice To Haves

Associate’s or bachelor’s degree preferred.
One to three years of experience in administration, human resources, recruiting, school operations, customer service, or office support preferred.
Knowledge of school operations, employment practices, or HR procedures preferred.
Bilingual proficiency in Spanish preferred.

Responsibilities

Assist with the annual development and maintenance of HR systems, hiring calendars, onboarding timelines, documentation processes, and department organization.
Build positive relationships with campus leaders, administrators, employees, candidates, vendors, and other stakeholders.
Support recruitment by preparing and updating job postings, communicating with candidates, maintaining applicant tracking records, and assisting with screening as directed.
Schedule and coordinate in-person, phone, and virtual interviews; communicate logistics and follow up with candidates and hiring teams.
Help communicate the employee value proposition and the benefits of joining and remaining with Heritage Academy.
Coordinate new-hire paperwork, onboarding timelines, orientation materials, and employee follow-up; track completion and communicate outstanding items.
Maintain accurate, organized, and confidential employee and candidate records in UKG and other approved systems.
Assist with tracking required employment and school compliance documentation, including fingerprint clearance records, credentials, training completion, and renewal dates, as applicable.
Respond to routine candidate and employee inquiries professionally and route sensitive matters, policy questions, and unresolved concerns to the appropriate HR leader.
Support employee communication, recognition, and service efforts in coordination with HR and campus teams.
Assist with HR budget tracking, performance-related documentation, staffing reports, and other department reporting; verify information for accuracy.
Coordinate with other departments to support consistent communication of the organization’s mission and the importance of hiring, supporting, and retaining excellent employees.
Represent the organization professionally in public and at assigned events; perform other duties as assigned.