Human Resources Specialist
About The Position
The Human Resources Specialist supports day-to-day Human Resources operations, with a primary focus on recruiting coordination, onboarding, payroll and benefits administration, HR systems, employee records, and general HR support. The position works closely with the HR Lead to complete HR processes accurately, consistently, and on time, administering routine processes under established Company policies and procedures and escalating sensitive, complex, or policy-related matters to the HR Lead. This role suits an organized, detail-oriented HR professional who enjoys supporting multiple areas of Human Resources in a fast-paced and growing organization. It is a full-time, non-exempt position based fully on-site at the Irvine, California office. The HR Specialist coordinates and administers assigned Human Resources processes in accordance with Company policies, procedures, and direction from the HR Lead. The position independently organizes day-to-day work, maintains accurate records, communicates with employees and candidates, completes assigned processes, and identifies matters requiring escalation. Sensitive employee relations matters, investigations, disciplinary actions, terminations, compensation decisions, policy development, significant compliance matters, organizational decisions, and HR strategy remain under the direction of the HR Lead.
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Approximately 1–2 years of Human Resources experience.
- Experience supporting areas such as recruiting, onboarding, payroll, benefits, HRIS, or employee records.
- Basic understanding of Human Resources practices and employment procedures.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities and deadlines.
- Strong attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive employee information appropriately.
- Ability to follow established procedures while recognizing when an issue should be escalated.
- Ability to remain stationary and operate office equipment for a prolonged period; physical activities include constant manual dexterity, moving about the work site, and/or handling objects weighing up to 20 lbs.
- Ability to work a schedule commensurate with business operations.
Nice To Haves
- Experience working in a fast-paced or growing organization.
- California HR experience.
- Proficiency with Microsoft Office and HR/payroll systems.
- Korean-English bilingual proficiency.
Responsibilities
- Support full-cycle recruiting for assigned positions, including job postings, resume review, initial screening, interview coordination, candidate communication, reference checks, and background screening.
- Maintain recruiting pipelines, trackers, and timely candidate status updates; coordinate with hiring managers and external recruiting agencies.
- Prepare offer letters based on approved compensation and employment terms; support recruiting campaigns, LinkedIn postings, and employer-branding initiatives.
- Coordinate new-hire onboarding, including documentation, HRIS setup, benefit enrollment, orientation materials, and internal setup requirements; track completion and maintain employee records.
- Support routine offboarding and process approved employee changes, including promotions, transfers, compensation changes, and employment-status updates.
- Support semi-monthly payroll information with HR Lead review and approval; review timekeeping, PTO, bonuses, deductions, and employee changes for accuracy and completeness.
- Follow up on payroll discrepancies or missing information, respond to routine payroll and timekeeping questions, maintain payroll records, and escalate complex payroll or wage-and-hour matters.
- Support benefits enrollment, qualifying life events, coverage changes, and terminations; answer routine benefit questions and coordinate with brokers, carriers, and payroll providers as needed.
- Assist with annual open enrollment, benefit communications, and related recordkeeping; escalate complex eligibility, coverage, or plan-related matters.
- Maintain accurate employee data, personnel files, HR documentation, reports, trackers, employee lists, and organizational information; process approved employee updates and keep HR systems current.
- Support periodic audits of employee records and HR processes and identify opportunities to improve administrative processes and workflows.
- Serve as an initial point of contact for routine employee questions about payroll, PTO and leave procedures, benefits, HR systems, Company policies, and general HR matters.
- Provide guidance based on established policies and procedures, maintain confidentiality, support employee-related documentation and follow-up, and escalate sensitive, complex, or unusual matters.
- Coordinate the administrative execution of performance-review cycles, including schedules, eligibility lists, tracking documents, completed review records, materials distribution, deadline monitoring, follow-up, and HRIS workflows and reporting.
- Support maintenance and administration of HR policies, procedures, forms, templates, and employee communications; assist with handbook and policy updates, acknowledgments, and documentation.
- Support personnel-file and HR-process audits and escalate potential compliance concerns or unusual situations to the HR Lead.
- Maintain work-authorization and immigration-related records, trackers, and documentation; coordinate document collection and administrative communication among employees, HR, and outside immigration counsel.
- Coordinate employee events, celebrations, recognition programs, and engagement activities; assist with HR-related LinkedIn content, employer branding, and internal communications.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
