Human Resources Specialist - Recruiting & Onboarding

Intellivo • Creve Coeur, MO

1d

About The Position

Intellivo is seeking a proactive, organized, and collaborative Human Resources Specialist – Recruiting & Onboarding to join its People Operations Team. The role supports talent acquisition and onboarding while contributing to People Operations processes. The specialist identifies and engages qualified candidates, coordinates recruiting activities, and supports hiring managers throughout the hiring process. The position also assists with other People Operations activities and projects, with opportunities to expand knowledge and responsibilities over time. The ideal candidate takes ownership, follows through on commitments, communicates effectively, learns from feedback, follows established processes, and is willing to provide support where needed.

The role executes full-cycle recruitment for assigned positions, including candidate sourcing, screening, interview coordination, hiring-manager communication, offer coordination, and onboarding handoff. It also coordinates pre-employment and onboarding activities, maintains accurate records in the applicant tracking system and HRIS, and provides administrative support for employee lifecycle activities, HR programs, compliance, and other People Operations initiatives.

Success is measured by consistently identifying and advancing qualified candidates, completing recruiting work accurately and on time, communicating professionally with candidates and hiring managers, maintaining accurate recruiting and onboarding records, and reliably completing assigned People Operations work while continuing to develop HR knowledge and capabilities.

Requirements

• At least 3 years of experience in recruiting, talent acquisition, human resources, or a related field, including hands-on recruiting and sourcing experience.
• Experience identifying, engaging, and screening candidates across multiple positions or talent markets.
• Familiarity with applicant tracking systems, HRIS platforms, LinkedIn, job boards, and Microsoft Office or comparable productivity tools.
• Strong organizational skills and ability to manage multiple assignments, competing priorities, and deadlines.
• Excellent written and verbal communication skills and ability to build professional relationships with candidates, hiring managers, and internal stakeholders.
• Proactive, hands-on approach, with ability to follow through on responsibilities and meet established deadlines.
• Ability to follow established processes and direction while working independently and seeking guidance when appropriate.
• Strong attention to detail and commitment to accurate records and documentation.
• Adaptability, receptiveness to feedback, and willingness to learn new systems, processes, and areas of human resources.
• Ability to handle confidential information professionally and discreetly.

Nice To Haves

• Bachelor’s degree in Human Resources, Business, or a related field, or an equivalent combination of education and relevant experience.

Responsibilities

• Execute full-cycle recruitment for assigned positions, from requisition intake through offer acceptance and onboarding handoff.
• Source, identify, screen, and engage qualified candidates through LinkedIn, job boards, professional networks, referrals, and other channels.
• Partner with hiring managers to understand position requirements, candidate qualifications, and hiring priorities.
• Develop and maintain job postings and screening criteria with hiring managers and the People Operations Team.
• Review applications, conduct initial candidate screens, and assess alignment with established job requirements.
• Coordinate interviews, communicate with candidates, prepare interview teams, and facilitate timely follow-up.
• Keep hiring managers informed about candidate pipelines, recruiting progress, outstanding feedback, and next steps.
• Support offer preparation and coordination, including proposed start dates, approvals, and candidate communications.
• Maintain candidate records, requisition information, and recruiting activity in the applicant tracking system and HRIS.
• Monitor recruiting progress, maintain organized candidate pipelines, and follow established hiring processes.
• Support recruiting initiatives, outreach efforts, and other talent acquisition projects.
• Ensure recruitment activities comply with applicable employment laws, company policies, and established procedures.
• Coordinate pre-employment and onboarding activities to support a positive new-hire experience.
• Coordinate onboarding requirements, access requests, orientation, and required documentation with hiring managers, IT, and other stakeholders.
• Assist with background checks, employment eligibility verification, new-hire paperwork, and onboarding system updates.
• Maintain accurate employee information and documentation in the HRIS and other applicable systems.
• Provide administrative and coordination support for employee lifecycle activities, HR programs, and People Operations initiatives.
• Assist with HR documentation, employee communications, compliance activities, and other operational processes.
• Take on additional responsibilities and projects as People Operations needs evolve.
• Perform other duties and special projects as assigned.

Benefits

• Comprehensive medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan with employer match
• Paid time off
• Paid holidays
• Company-paid life insurance
• Short-term and long-term disability coverage
• Employee Assistance Program with counseling, financial coaching, legal resources, career coaching, and wellness support
• Health Savings Account with company contributions for eligible employees
• Wellness support
• Healthcare advocacy
• Pet benefits
• Collaborative culture built around ownership, accountability, continuous improvement, and meaningful impact

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed