Human Resources Specialist - Recruiting & Onboarding
About The Position
Intellivo is seeking a proactive, organized, and collaborative Human Resources Specialist – Recruiting & Onboarding to join its People Operations Team. The role supports talent acquisition and onboarding while contributing to the execution of key People Operations processes. It involves identifying and engaging qualified candidates, coordinating recruitment activities, and supporting hiring managers throughout the hiring process, while maintaining an organized and positive candidate experience. The position also assists with other People Operations activities and projects, with opportunities to expand HR knowledge and take on additional responsibilities over time. The ideal candidate is a self-starter who is eager to learn, receptive to feedback, comfortable following established processes, and willing to provide support wherever needed. They take ownership of assigned responsibilities, communicate effectively, and consistently follow through on commitments.
Requirements
- At least 3 years of experience in recruiting, talent acquisition, human resources, or a related field, with hands-on recruiting and sourcing experience.
- Experience identifying, engaging, and screening candidates across multiple positions or talent markets.
- Familiarity with applicant tracking systems, HRIS platforms, LinkedIn, job boards, and Microsoft Office or comparable productivity tools.
- Strong organizational skills and ability to manage multiple assignments, competing priorities, and deadlines.
- Excellent written and verbal communication skills and ability to build professional relationships with candidates, hiring managers, and internal stakeholders.
- Proactive, hands-on approach, with ability to follow through on responsibilities and meet established deadlines.
- Ability to follow established processes and direction while working independently and seeking guidance when appropriate.
- Strong attention to detail and commitment to accurate records and documentation.
- Adaptability, receptiveness to feedback, and willingness to learn new systems, processes, and areas of human resources.
- Ability to handle confidential information with professionalism and discretion.
Nice To Haves
- Bachelor's degree in Human Resources, Business, or a related field, or an equivalent combination of education and relevant experience.
Responsibilities
- Execute full-cycle recruitment for assigned positions, from requisition intake through offer acceptance and onboarding handoff.
- Source, identify, screen, and engage qualified candidates through LinkedIn, job boards, professional networks, referrals, and other channels.
- Partner with hiring managers to understand position requirements, candidate qualifications, and hiring priorities.
- Develop and maintain job postings and candidate screening criteria with hiring managers and the People Operations Team.
- Review applications, conduct initial candidate screens, and assess alignment with established job requirements.
- Coordinate interviews, communicate with candidates, prepare interview teams, and facilitate timely follow-up.
- Update hiring managers on candidate pipelines, recruiting progress, outstanding feedback, and next steps.
- Support offer preparation and coordination, including proposed start dates, approvals, and candidate communications.
- Maintain accurate and timely candidate records, requisition information, and recruiting activity in the applicant tracking system and HRIS.
- Monitor recruiting progress, maintain organized candidate pipelines, and follow established hiring processes.
- Support recruiting initiatives, outreach efforts, and other talent acquisition projects.
- Ensure recruitment activities align with applicable employment laws, company policies, and established hiring procedures.
- Coordinate pre-employment and onboarding activities to support a smooth new-hire experience.
- Partner with hiring managers, IT, and other internal stakeholders to coordinate onboarding requirements, access requests, orientation, and required documentation.
- Assist with background checks, employment eligibility verification, new-hire paperwork, and onboarding system updates.
- Maintain accurate employee information and documentation in the HRIS and other applicable systems.
- Provide administrative and coordination support for employee lifecycle activities, HR programs, and People Operations initiatives.
- Assist with HR documentation, employee communications, compliance activities, and other operational processes.
- Take on additional responsibilities and projects as the needs of the People Operations Team evolve.
- Perform other duties and special projects as assigned.
Benefits
- Comprehensive medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement savings plan with employer match
- Paid time off
- Paid holidays
- Company-paid life insurance
- Short-term disability coverage
- Long-term disability coverage
- Employee Assistance Program with counseling, financial coaching, legal resources, career coaching, and wellness support
- Health Savings Account with company contributions for eligible employees
- Wellness, healthcare advocacy, and pet benefits
- Collaborative culture emphasizing ownership, accountability, continuous improvement, and meaningful impact
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
