Recruiting and Onboarding Specialist
About The Position
Urology of Virginia is seeking a detail-oriented, customer-focused Recruiting and Onboarding Specialist to support talent acquisition and employee onboarding for its specialty medical practice. The role manages healthcare recruiting, candidate sourcing, interview coordination, onboarding, new-hire orientation, and HRIS administration in a fast-paced healthcare environment. The specialist recruits for clinical and non-clinical roles; sources, screens, and coordinates candidates; conducts pre-employment checks; and prepares offers. The role also coordinates new-hire paperwork, systems setup, training, orientation, and credential tracking. Additional HR support includes maintaining personnel records, completing employment verifications, preparing reports, supporting engagement initiatives and HR projects, and safeguarding confidential information.
Requirements
- Associate degree or an equivalent combination of education and experience.
- At least two years of experience in recruiting, talent acquisition, onboarding, human resources, healthcare administration, or a related field.
- Experience working with an ATS, HRIS, or payroll system.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational, communication, and customer service skills.
- Exceptional attention to detail and ability to manage multiple priorities.
- Ability to maintain confidentiality and exercise sound judgment.
Nice To Haves
- Healthcare recruiting or medical practice experience.
- Experience with Paylocity.
- Knowledge of healthcare credentialing, licensure verification, and compliance requirements.
Responsibilities
- Manage recruiting activities for clinical and non-clinical positions.
- Post and maintain job openings in Paylocity and the Applicant Tracking System (ATS).
- Source candidates through job boards, schools, community partnerships, and professional networks.
- Screen applicants and coordinate interviews with hiring managers.
- Conduct reference checks, background screenings, OIG screenings, and credential verification.
- Prepare offer letters and coordinate pre-employment requirements.
- Track recruiting metrics and support a positive candidate experience throughout the hiring process.
- Coordinate onboarding activities for newly hired employees.
- Process new-hire paperwork and maintain personnel records.
- Set up employees in Paylocity and HRIS systems.
- Coordinate compliance training, orientation, and onboarding requirements.
- Track employee licenses, certifications, and renewal dates.
- Serve as a resource for new employees and help ensure a smooth transition into the organization.
- Maintain accurate employee records and documentation.
- Complete employment verification requests.
- Prepare HR reports and workforce data as needed.
- Support employee engagement and employee recognition initiatives.
- Assist with HR projects and administrative activities.
- Maintain strict confidentiality of employee and organizational information.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) with profit sharing
- Paid time off
- Paid holidays
- Employee Assistance Program (EAP)
- Professional development opportunities
- Supportive and collaborative work environment
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
