Recruiting Assistant (Human Resources)

St. Louis Arc•Olivette, MO

12h•Onsite

About The Position

The Recruiting Assistant is a Monday-Friday role earning an hourly rate of $23/hour. This position supports an inclusive hiring experience and helps new employees feel welcomed. The role involves supporting recruiting efforts by reviewing applications, monitoring job postings in UKG, conducting prescreening calls, and connecting applicants with the appropriate recruiters. It also focuses on creating a welcoming candidate experience through friendly, compassionate, and professional communication. The assistant will coordinate new-hire onboarding by maintaining employee information in Workbright, processing onboarding paperwork, completing required pre-employment screenings, and following up with new hires. Additionally, the role provides Workbright support, assists with onboarding resources, sends welcome emails, prepares orientation materials, and supports employee retention initiatives. The Recruiting Assistant also contributes to an inclusive workplace by supporting diversity and disability inclusion practices and provides administrative support to the Human Resources team as needed.

Requirements

High School Diploma or equivalent
One year of clerical and/or administrative office experience, utilizing multiple software systems
Familiarity with HRIS systems and the ability to enter, maintain, and compile data.
Ability to learn and apply HR policies, procedures, basic state and federal employment laws, and regulatory guidelines.
Proficiency in Microsoft Office products.
Strong communication, customer service, and interpersonal skills.
Exceptional attention to detail and commitment to maintaining accurate records.
Ability to manage multiple priorities, track follow-up activities, and meet deadlines.
Ability to build and maintain positive working relationships with applicants, new hires, and colleagues.
Discretion, accountability, and the ability to maintain confidential information.
Ability to provide clear guidance and assistance to new hires throughout the onboarding process.
Ability to troubleshoot routine system issues, follow established procedures, and escalate concerns as appropriate.

Nice To Haves

Associate degree in Human Resources or related field preferred
One year of related Human Resources experience preferred

Responsibilities

Support recruiting efforts by reviewing applications, monitoring job postings in UKG, conducting prescreening calls, and connecting applicants with the appropriate recruiters.
Create a welcoming candidate experience through friendly, compassionate, and professional communication with applicants and prospective employees.
Coordinate new-hire onboarding by maintaining employee information in Workbright, processing onboarding paperwork, completing required pre-employment screenings, and following up with new hires to ensure timely completion of required documentation.
Provide Workbright support by assisting new hires with questions, performing routine troubleshooting and system maintenance, and escalating issues to the Assistant Director for Talent Acquisition as needed.
Help new employees feel prepared for success by coordinating onboarding resources, sending welcome emails before New Employee Orientation, and preparing orientation materials.
Support employee retention initiatives by providing administrative assistance for the Retention on A Mission program.
Contribute to an inclusive workplace by supporting St. Louis Arc’s diversity and disability inclusion practices and initiatives.
Provide additional administrative support to the Human Resources team as needed.