Human Resources Specialist

YAI•New York City, NY

13d

About The Position

YAI is hiring a Human Resources Specialist for a temporary role lasting 3 to 5 months. The position coordinates candidate communications and onboarding, processes hires and staffing changes in Workday, verifies required documentation and clearances, tracks onboarding progress, and responds to general HR inquiries and requests. The role maintains compliance with internal procedures and applicable State and Federal requirements. Experienced onboarding specialists may be assigned as a lead or background/clearance specialist, with additional duties that include mentoring staff, reviewing employee records and new hire information, tracking and processing background clearances, supporting compliance with employment laws and regulations, and conducting monthly staff checks. The schedule is either 8 a.m. to 4 p.m. or 9 a.m. to 5 p.m. The hourly pay rate is $18.50 to $20.00. Occasional travel across the assigned region and/or to YAI’s NYC Headquarters may be required.

Requirements

High school diploma or educational equivalent.
Strong oral and written communication skills.
Strong organizational skills, with the ability to multitask and follow up on outstanding items.
Proficiency with Microsoft Office, specifically Excel and Outlook.
Ability to navigate electronic systems such as HRIS/ATS software or other databases.
Ability to work with all levels of staff and provide excellent customer service.
Ability to maintain confidentiality at all times.
Occasional travel across the assigned region and/or to NYC Headquarters may be required.
Lead Onboarding Specialists and Background/Clearance Specialists must have at least two years in an administrative human resources, recruiting, and/or onboarding role or related experience, including knowledge of State and Federal employment/labor law requirements.

Nice To Haves

Bachelor’s degree in a Human Resources-related field.
One or more years of onboarding experience or other human resources experience.
Previous experience performing data entry, customer service, or administrative tasks.
Experience utilizing Workday for recruiting, onboarding, and/or other HCM functions.
For lead or background/clearance specialist roles, knowledge of New York and New Jersey requirements is preferred.

Responsibilities

Communicate with candidates, the recruiting team, and supervisors regarding scheduling, appointments, and completion of onboarding tasks.
Coordinate with recruiting and HR staff regarding internal and external candidates, effective dates, status changes, and withdrawals from processing.
Initiate hires and staffing changes through Workday and complete verifications, such as professional license checks, as appropriate.
Conduct onboarding appointments, collect and verify required documentation, and assist candidates with onboarding tasks, new hire forms, and other paperwork.
Obtain authorizations for background checks and clearances, process checks through electronic systems, store documentation, and maintain the clearance database.
Track new hire paperwork and background clearance completion, ensuring new hire processing and information are accurate and complete.
Maintain compliance with internal and oversight-agency procedures and applicable State and Federal requirements.
Communicate onboarding status, delays, and withdrawals to supervisors and stakeholders; provide notifications and clearances; and support timely scheduling for preservice/orientation.
Respond to general HR inquiries, audits, and requests, and perform other duties as assigned.
For lead or background/clearance specialist assignments: assist with training and mentoring onboarding staff.
For lead or background/clearance specialist assignments: support safety assessments and committees by gathering information, tracking outstanding items, scheduling assessments, and assisting with documentation.
For lead or background/clearance specialist assignments: assist with entry and tracking of background clearances, verify initial background and clearance submissions, and enter additional requests such as MHL and SCR as required.
For lead or background/clearance specialist assignments: review employee records for data integrity and obtain updated or additional documents as required.
For lead or background/clearance specialist assignments: review new hire information for completeness, accuracy, and compliance before start dates, and facilitate hire-date update requests with the HCM team.
For lead or background/clearance specialist assignments: track clearances and process updates in electronic systems and trackers for background submissions, including updates to hires, dropouts, and terminations in the NYS CBC system.
For lead or background/clearance specialist assignments: maintain understanding of onboarding laws and regulations, support compliance by providing resources and identifying relevant training, and assist with onboarder inquiries.
For lead or background/clearance specialist assignments: conduct monthly staff checks, including Medicaid/Medicare exclusion reporting, random drug testing, and license verification.