Human Resources Representative/Recruiter

Greystone of Lincoln•Toano, VA

6d•Onsite

About The Position

The Human Resources Representative is responsible for hourly and salaried recruiting for Greystone of Virginia’s Toano, Virginia location. The role serves as the primary point of contact for walk-in applicants and assists local hiring managers throughout the hiring process. It also provides administrative support for benefits and documentation and serves as the main point of contact for researching and responding to employees’ questions about policies and benefits. The position works closely with the corporate human resources director and corporate recruiter in Rhode Island. It does not have authority to make hiring decisions, issue offer letters, determine compensation, or establish employment terms. The role coordinates recruitment and applicant communications, new-hire orientation and documentation, benefits paperwork, and temporary-agency communications. It also coordinates safety training, maintains safety records, supports incident investigations and safety audits, and works with plant leadership to promote consistent safety practices across all three shifts. Additional duties may be assigned as required.

Requirements

Bachelor’s degree in human resources or a related field, or equivalent work experience.
2–3 years of direct recruiting and administrative duties.
Strong organizational and communication skills.
Proficiency with Microsoft Office applications.
Strong attention to detail and follow-through.
Customer service orientation.
Professionalism and confidentiality.
Administrative accuracy.
Collaboration and teamwork.

Responsibilities

Recruit hourly and salaried, non-exempt and exempt candidates using internal and external sources.
Serve as the first point of contact for walk-in applicants; greet, screen, and assist applicants with employment applications.
Review online applications and candidate submissions in the JazzHR Applicant Tracking System and refer selected applicants to hiring managers.
Conduct screening telephone interviews with selected applicants when appropriate.
Coordinate interviews and scheduling with applicants and hiring managers, and follow up with corporate human resources.
Keep candidates informed about interview schedules and hiring-process updates.
Coordinate with corporate human resources regarding employment offers initiated at the corporate level.
Follow up with the medical facility to obtain pre-employment physical results.
Maintain applicant records and recruiting documentation accurately and confidentially.
Coordinate with temporary employment agencies to order and onboard temporary employees, and notify agencies when temporary employees become regular Greystone employees to ensure accurate billing.
Conduct new-hire orientations, including initial training on policies, procedures, and compliance.
Collect required employment forms, ensure new-hire documentation is complete, and forward completed documents to Corporate Human Resources.
Coordinate holiday events, wellness events, and other events.
Assist employees with benefits enrollment paperwork and collect benefits documentation during open enrollment and qualifying life events.
Ensure benefits forms are completed, signed, and submitted to corporate human resources in a timely manner.
Coordinate safety training, maintain training records, and ensure new employees receive the instruction needed for their work.
Conduct routine plant inspections and work with leaders to identify hazards and close corrective actions.
Coordinate incident and near-miss investigations, document findings, and track follow-up.
Maintain safety records and work with corporate human resources on work-related incident reporting, OSHA recordkeeping, and workers’ compensation administration.
Prepare for and support safety audits and inspections.
Review existing safety programs, rebuild programs that need attention, and help supervisors put them into practice.
Work with plant leadership to build consistent safety habits across all three shifts.
Perform additional duties as required.