27-031 Human Resources Office Assistant, Part-Time

City of Dover•Dover, NH

17d

About The Position

The Human Resources Office Assistant performs highly responsible and confidential secretarial work for the Human Resources Director and answers routine inquiries. This is a non-exempt, part-time position working 25 hours per week, with an hourly rate of $20.29 to $29.32. The position is open until filled.

Requirements

High school diploma supplemented by specialized training in secretarial skills and two years of secretarial work experience, or an equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.
Valid motor vehicle operator license.
Considerable knowledge of modern office practices and procedures.
Knowledge of Human Resources basics, including benefit administration, onboarding, recruitment, and employee relations.
Considerable knowledge of business English, spelling, arithmetic, and vocabulary.
Working knowledge of computer hardware and software.
Ability to type accurately and rapidly.
Ability to transcribe letters and reports.
Ability to multitask and communicate orally and in writing.
Ability to maintain accurate records and files.
Ability to maintain effective working relationships with department heads, employees, and the public, and to address service problems courteously and tactfully.

Responsibilities

Receive telephone calls and visitors; screen inquiries, answer general questions about departmental operations, and refer matters when necessary.
Enter new-hire, termination, and employee-change information into the HRIS system accurately and promptly.
Prepare correspondence, memoranda, forms, and reports from written or verbal source material, ensuring correct spelling, grammar, and punctuation.
Enter data into standard office and department forms, enter new hires into the payroll system, make simple account postings, and compile data for reports.
Coordinate with the City's IT department to administer badges for City employees.
Scan documents and upload them to the electronic filing system.
Compile documentation and assemble new-hire orientation packets.
Assist other divisions within the Executive Department as needed.
Maintain the department's administrative filing system and reference files, including correspondence, memoranda, personnel files, and other materials.
Assist the department during the new fiscal-year transition, ensuring information is accurate.
Prepare documentation and packages for mailing through USPS, UPS, and/or FedEx.
Maintain effective relationships with City departments and employees, contractors, and the public.
Follow safe work procedures associated with assigned work.
Perform other related duties as required.