Human Resources & Office Administrator

THE SALVATION ARMY•Alexandria, LA

5d•Onsite

About The Position

This position coordinates, administers, and monitors day-to-day human resource operations for a large Corps, including personnel records, promotions, transfers, terminations, grievances, workers’ compensation, pension, and health plan matters. The role also processes routine paperwork needed for office operations, including finance and human resources processes, and handles HR and finance paperwork between the Corps and Divisional Headquarters. The administrator monitors employee time and attendance, leave balances, timecard corrections, and payroll deadlines. The role advises and counsels supervisors and employees on Salvation Army personnel policies and procedures, supports hiring practices, processes new-hire paperwork, orients new employees, and maintains personnel files. It also audits health-plan billing changes and conducts recruitment activities, including job postings, advertising, interviewing, reference checks, background investigations, testing, and orientation. The Corps Officer(s) must be informed of significant problems that jeopardize objectives or are not being addressed by department heads or supervisors, particularly personnel matters. The position is full-time and regular, located at the ALM-Alexandria LA Corps in Alexandria, Louisiana. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Work is performed in a normal office environment. Duties are usually performed seated, with occasional standing or walking; limited lifting and carrying of light objects under 25 pounds is required for 5–10% of work time.

Requirements

Two-year degree from an accredited college or vocational school in Human Resources or a related field.
Two years of experience performing personnel and administrative work, or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Valid state driver license.
Must be an eligible driver under The Salvation Army Driver Qualification Program.
Ability to meet attendance requirements.
Ability to read, write, and communicate in English.
Ability to perform mathematical calculations.
Ability to sort and file documents alphabetically and numerically.
Ability to concentrate and pay close attention to detail while handling interruptions from phone calls or employees seeking assistance.

Responsibilities

Coordinate, administer, and monitor day-to-day human resource operations, including personnel records, promotions, transfers, terminations, grievances, workers’ compensation, pension, and health plan matters.
Process routine paperwork for office operations, including finance and human resources paperwork between the Corps and Divisional Headquarters.
Monitor employee time and attendance records, notify employees when corrections are needed, and follow up to ensure electronic approvals are completed by deadlines.
Audit employee leave balances in accordance with established policies and advise the Corps Officer of persistent tardiness, excessive absences, and related attendance issues.
Approve timecard changes in the manager’s absence, correct mis-punches, and manually enter absences or punches when needed.
Ensure employee time is entered into the electronic timekeeping system in time to meet biweekly payroll data deadlines.
Instruct and counsel supervisors and employees on Salvation Army personnel policies and procedures, and instruct department heads on proper hiring practices and employment issues.
Prepare and process new-hire paperwork, orient new employees to personnel policies and procedures, and establish personnel files.
Audit monthly health-plan enrollments, terminations, and changes on the Corps’ billing statement for Divisional Headquarters.
Conduct recruitment activities, including job posting, advertising, interviewing, reference verification, background investigations, testing, and new-employee orientation.
Inform the Corps Officer(s) of significant problems jeopardizing objectives or not being addressed by department heads or supervisors, particularly personnel matters.