Human Resources & Office Administrator (9053)

The Salvation Army•Alexandria, LA

3d•Onsite

About The Position

The Human Resources & Office Administrator coordinates, administers, and monitors day-to-day human resources operations for a large Corps. The position maintains personnel records and handles matters involving promotions, transfers, terminations, grievances, workers’ compensation, pensions, and health plans. It also processes routine office, finance, and human resources paperwork and coordinates paperwork between the Corps and Divisional Headquarters. The role monitors time and attendance, leave balances, payroll timekeeping deadlines, and related approvals. It advises employees and supervisors on personnel policies, hiring practices, and employment issues; manages new-hire paperwork and orientation; audits health-plan enrollments and changes; and conducts recruitment activities. The position keeps Corps Officers informed of significant personnel matters and problems that may jeopardize objectives. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Work is performed in a normal office environment. Duties are usually performed seated, with occasional standing or walking and limited light lifting or carrying.

Requirements

Two-year degree from an accredited college or vocational school in Human Resources or a related field.
Two years of experience performing personnel and administrative work, or an equivalent combination of training and experience providing the required knowledge, skills, and abilities.
Valid state driver license.
Must be eligible as a driver under the TSA Driver Qualification Program.
Ability to meet attendance requirements.
Ability to read, write, and communicate in English.
Ability to perform mathematical calculations.
Ability to sort and file documents alphabetically and numerically.
Ability to concentrate and pay close attention to detail despite interruptions from answering phones or assisting employees.

Responsibilities

Coordinate, administer, and monitor day-to-day human resources operations, including personnel records, promotions, transfers, terminations, grievances, workers’ compensation, pension, and health-plan matters.
Process routine paperwork for office operations, including finance and human resources processes, and process paperwork between the Corps and Divisional Headquarters.
Monitor employee time and attendance records, advise employees when corrections are needed, and follow up on electronic approvals by established deadlines.
Audit employee leave balances in accordance with established policies.
Advise the Corps Officer of consistent tardiness, excessive absences, and related attendance issues.
Approve employee timecard changes in the manager’s absence, correct mis-punches, and manually enter absences or punches when necessary.
Ensure employee time is entered into the electronic timekeeping system in time to meet bi-weekly payroll deadlines.
Instruct and counsel supervisors and employees on The Salvation Army personnel policies and procedures.
Instruct department heads on proper and effective hiring practices and employment issues.
Prepare and process new-hire paperwork, orient new employees to personnel policies and procedures, and establish personnel files.
Audit monthly health-plan enrollments, terminations, and changes on the Corps’ billing statement for Divisional Headquarters.
Conduct recruitment activities, including job posting, advertising, interviewing, reference verification, background investigations, testing, and new-employee orientation.
Inform Corps Officers of significant problems that jeopardize objectives or are not being addressed by department heads or supervisors, particularly personnel matters.