Human Resources Administrator
About The Position
IMS Gear is seeking a Human Resources Administrator to support the day-to-day operations of its Human Resources department and help its Virginia Beach, Virginia, office run smoothly. Approximately 70% of the role focuses on HR administration, including employee records, onboarding, HRIS, benefits and payroll support, and compliance. Approximately 30% focuses on office administration, including front-desk coverage, visitor support, supplies, vendors, and facility coordination. The role suits someone who is highly organized, attentive to detail, trusted with confidential information, and committed to creating a professional, welcoming experience for employees, candidates, and visitors.
Requirements
- High school diploma or equivalent required.
- One to three years of experience in HR administration, HR coordination, or office administration.
- Experience using HRIS and payroll systems required.
Nice To Haves
- Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field.
- ADP experience.
- Experience in a manufacturing or industrial environment.
Responsibilities
- Maintain accurate and confidential electronic and paper personnel records in accordance with record-retention requirements.
- Process new hires, employee changes, transfers, and terminations.
- Prepare HR reports and support personnel documentation.
- Coordinate onboarding, including pre-employment screenings, new-hire paperwork, and orientation.
- Assist with offboarding, including exit paperwork, exit interview scheduling, and company property returns.
- Schedule interviews and coordinate candidate communications.
- Support recruiting initiatives, job fairs, and community outreach events.
- Assist employees with benefits enrollment, changes, and general benefits questions, escalating complex issues when appropriate.
- Support payroll and timekeeping processes, including attendance and paid time off tracking.
- Assist with leave and absence tracking and related documentation.
- Serve as the first point of contact for employee questions and HR-related support.
- Help coordinate employee recognition programs, engagement activities, and company events.
- Welcome and assist visitors, employees, vendors, and candidates.
- Manage incoming calls, mail, and visitor check-in processes.
- Order and maintain office and conference room supplies.
- Arrange travel and accommodations for visitors, international guests, and employees as needed.
- Assist with planning and coordinating company meetings, training sessions, and events.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision coverage, plus employee assistance and mental health resources.
- Competitive paid time off and holiday pay.
- 401(k) with company match.
- Company-paid life and disability insurance.
- Training and professional development.
- Collaborative culture where employees’ contributions have a direct impact.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
