Human Resources Licensing Analyst

Tohono O•Sells, AZ

About The Position

Under general supervision, the Human Resources Licensing Analyst coordinates and conducts fingerprinting, background checks, and employee assessments for employees and applicants being considered for appointment to sensitive positions. Work is generally reviewed upon completion, with occasional spot checks during the process, to ensure accuracy, timeliness, and compliance with established standards. Major tasks are guided by instructions or procedures, and unusual situations are referred to a supervisor. The position may require temporary relocation to other TONHC facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center. The analyst coordinates background checks, employee assessments, and fingerprinting for employees, applicants, volunteers, interns, and employees being considered for transfers, promotions, or reclassification into sensitive positions. The role develops policies, procedures, training materials, forms, and tracking systems; provides training and technical assistance; interprets related human resources policies; and works with federal, state, and other offices on fingerprinting and background-check arrangements. The analyst also monitors budgets, ensures required documents and authorizations are submitted, protects confidential information, advises program supervisors on personnel actions or grievances involving unfavorable background checks, prepares reports and correspondence, and attends meetings and training. Applicants must have an associate's degree in Human Resources Management, Criminal Justice, or a related field and four years of relevant experience, or an equivalent combination of training, education, and experience demonstrating the ability to perform the job. A criminal background check, National FBI check, and 39-month Motor Vehicle Record are required upon recommendation for hire. A valid driver's license may be required, along with meeting the Nation's insurance requirements to receive a permit to operate program vehicles. Depending on departmental needs, fluency in both Tohono O'odham and English may be required as a condition of employment.

Requirements

Associate's degree in Human Resources Management, Criminal Justice, or a related field, and four years of work experience in human resource management or background and investigation processing; or an equivalent combination of training, education, and work experience demonstrating ability to perform the duties.
Knowledge of Tohono O'odham culture, customs, and traditions.
Knowledge of applicable federal, state, and tribal laws, regulations, and requirements.
Knowledge of human resource management principles, practices, and trends.
Knowledge of laws, policies, and procedures pertaining to background processing, employee assessments, and fingerprinting.
Knowledge of supervision and training principles and techniques.
Knowledge of spreadsheets and data analysis.
Ability to analyze organizational and procedural problems and make sound recommendations and conclusions.
Computer skills and familiarity with applicable software applications.
Ability to develop and coordinate work-process improvements, including workflow.
Ability to prioritize and meet established and changing deadlines.
Judgment in releasing confidential information and ability to maintain privileged confidential information.
Ability to research, compile, and prepare reports and related information.
Oral and written communication and presentation skills for varied audiences.
Ability to establish and maintain effective working relationships with employees and the general public.
Ability to provide superior customer service to internal and external customers.
Ability to multitask, prioritize, work independently, and meet strict timelines.
Ability to work extended hours and various work schedules.
Upon recommendation for hire, completion of a criminal background check, National FBI check, and 39-month Motor Vehicle Record review to determine suitability for hire.
May be required to possess and maintain a valid driver's license with no DUIs or major traffic citations within the last three years.
If required to operate program vehicles, must meet the Tohono O'odham Nation tribal employer's insurance requirements for a driver's permit.
Depending on departmental needs, may be required to demonstrate fluency in both Tohono O'odham and English as a condition of employment.
May be required to temporarily relocate to other TONHC facilities.

Responsibilities

Coordinate and supervise background checks, employee assessments, and fingerprinting for employees, applicants, volunteers, interns, and employees considered for sensitive-position transfers, promotions, or reclassification.
Develop and implement background-check policies and procedures and ensure compliance with applicable laws, policies, procedures, and funding-source requirements.
Develop training materials and train staff and program supervisors on background checks, employee assessments, fingerprinting, and related policies and procedures.
Interpret and explain related human resources policies and procedures and provide technical assistance on background-check processes.
Develop or revise related documents and forms.
Establish assessment teams and monitor their schedules.
Coordinate with federal, state, and other offices to establish agreements or understandings for fingerprinting equipment, processing, and background checks.
Develop legislation authorizing fingerprint-card processing and background checks.
Monitor the budget to ensure funds are available for background checks and fingerprinting.
Develop and maintain an automated tracking system for background checks and employee assessments.
Protect confidentiality and ensure compliance with applicable laws, policies, and procedures.
Ensure all required background-check documents and authorizations are submitted.
Guide program supervisors on appropriate personnel actions or grievances under personnel policies or collective bargaining agreements for individuals with unfavorable background checks.
Prepare required reports and correspondence and attend meetings and training to maintain professional competence.
Perform other job-related duties as assigned and contribute to a team effort.