Human Resources Licensing Analyst

Tohono O'odham Nation Healthcare•Sells, AZ

About The Position

Under general supervision, the Human Resources Licensing Analyst performs work of moderate difficulty coordinating and conducting fingerprinting, background checks, and employee assessments for employees and applicants being considered for appointment to sensitive positions. Work is generally reviewed upon completion, with occasional spot checks during the process, to ensure accuracy, timeliness, and conformance with established standards. Major tasks are guided by instructions or procedures, and unusual situations are referred to a supervisor. The position coordinates background checks, employee assessments, and fingerprinting for employees, applicants, volunteers, interns, and employees undergoing internal transfers, promotions, or reclassification for sensitive positions. It develops policies, procedures, training materials, forms, and tracking systems; advises staff and supervisors; coordinates with government offices; monitors schedules and budgets; and ensures that required documentation, confidentiality, and legal and procedural compliance are maintained. The position may require temporary relocation to other TONHC facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center. Incumbents may be required to work extended hours and various work schedules. Depending on department needs, fluency in both the Tohono O'odham language and English may be required as a condition of employment.

Requirements

Associate's degree in Human Resources Management, Criminal Justice, or a related field, and four years of work experience in human resource management or background and investigation processing; or an equivalent combination of training, education, and work experience demonstrating the ability to perform the duties.
Knowledge of Tohono O'odham culture, customs, and traditions.
Knowledge of applicable federal, state, and tribal laws, regulations, and requirements.
Knowledge of human-resource-management principles, practices, and trends.
Knowledge of laws, policies, and procedures concerning background processing, employee assessments, and fingerprinting.
Knowledge of supervision and training principles and techniques.
Knowledge of spreadsheets and data analysis.
Ability to analyze organizational and procedural problems and make sound recommendations and conclusions.
Computer skills and ability to use applicable software applications.
Skill in developing and coordinating improvements to work processes, including workflow.
Ability to set priorities and meet established and changing deadlines.
Judgment in releasing confidential information and ability to maintain privileged confidential information.
Skill in researching, compiling, and preparing reports and related information.
Strong oral and written communication and presentation skills for varied audiences.
Ability to establish and maintain effective working relationships with employees, the public, and internal and external customers, and to provide superior customer service.
Ability to multitask, prioritize, work independently, and meet strict timelines.
Ability to work extended hours and various work schedules.
Upon recommendation for hire, completion of a criminal background check and National FBI check, including a 39-month Motor Vehicle Record, to determine suitability for hire.
May be required to possess and maintain a valid driver's license, with no DUIs or major traffic citations within the last three years.
If required to operate program vehicles, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit.
Depending on department needs, may be required to demonstrate fluency in both Tohono O'odham and English as a condition of employment.

Responsibilities

Coordinate and supervise background checks, employee assessments, and fingerprinting for employees, applicants, volunteers, interns, and employees being considered for transfer, promotion, or reclassification into sensitive positions.
Develop and implement background-check policies and procedures, ensuring compliance with applicable laws, policies, procedures, and funding-source requirements.
Develop training materials and train staff and program supervisors on background checks, employee assessments, fingerprinting processes, policies, and procedures.
Interpret and explain background-check and related human-resources policies and procedures, and provide technical assistance.
Develop or revise related documents and forms.
Establish assessment teams and monitor their schedules.
Coordinate with federal, state, and other offices to establish agreements or understandings for fingerprinting equipment, processing, and background checks.
Develop required legislation authorizing fingerprint-card processing and background checks.
Monitor the budget to ensure appropriate funding is available for background checks and fingerprinting.
Develop and maintain an automated tracking system for background checks and employee assessments.
Ensure confidentiality, compliance, submission of required background-check documents and authorizations, and adherence to applicable laws, policies, and procedures.
Advise program supervisors on appropriate personnel actions or grievances under personnel policies or collective bargaining agreements for individuals with unfavorable background checks.
Prepare required reports and correspondence, and attend meetings and training to develop and maintain professional competence.
Perform other job-related duties as assigned and contribute to a team effort.