Human Resources Coordinator

Harwood Lloyd, LLP•Hackensack, NJ

8d•Onsite

About The Position

Harwood Lloyd LLP is seeking a highly organized, detail-oriented Human Resources Coordinator for its Hackensack, New Jersey office. The coordinator supports the Human Resources Manager with daily department operations, focusing on HR administration, benefits, recruitment, payroll, office management, and general administrative support. The position requires discretion with sensitive employee information, strong communication and organizational skills, initiative, and flexibility to support business needs. This is a full-time, Monday through Friday, 9:00 a.m. to 5:00 p.m. in-person position.

Requirements

At least three years of experience working as an HR generalist in a professional services setting.
Experience in a professional services, law firm, or similarly structured environment.
Previous experience in human resources, payroll, benefits, and/or office administration in a professional environment.
Familiarity with applicable federal and state employment laws and regulations.
Familiarity with HRIS and payroll systems.
Strong proficiency in Microsoft Office, particularly Excel and Outlook.
Excellent organizational and time-management skills, attention to detail, and accuracy.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion and professionalism.
Ability to prioritize multiple tasks, meet deadlines, and work in a fast-paced office environment.
Ability to work independently and collaboratively as part of a team.
Willingness to learn new processes, take initiative, and contribute ideas for improving processes and procedures.
Must be willing and able to work full-time in person at the Hackensack office, with flexibility.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or a related field; equivalent relevant experience may be considered.
Experience with HRIS or payroll systems such as iSolved, ADP, or Workday.

Responsibilities

Support the HR Manager with daily HR operations and employee-related matters.
Maintain accurate and confidential employee personnel files and HR records.
Assist with onboarding and offboarding, including paperwork, orientation coordination, and collection of required documentation.
Update employee information in HRIS and other applicable systems.
Prepare employment letters, HR communications, reports, and other documents.
Track employee attendance, PTO, leave, and other employment-related information.
Respond to routine employee questions and escalate matters when appropriate.
Assist with benefits administration, including enrollments, qualifying life event changes, employee benefit updates, vendor coordination, employee questions, records, and open enrollment.
Assist with job postings, candidate communications, interview scheduling, recruitment coordination, and the end-to-end recruiting and onboarding process.
Run reports and help ensure hiring practices comply with HR regulations.
Prepare reports, spreadsheets, correspondence, presentations, employee newsletters, and telephone lists; track attorney registration.
Assist with HR audits, compliance initiatives, special projects, meeting minutes, employee events, and training sessions.
Coordinate with the HR Manager and senior leaders on ad hoc HR-related tasks and perform other duties as assigned.
Assist with business operations and office management, including communicating with vendors, clients, and employees about office-related concerns.
Assist with preparation, processing, and review of biweekly payroll.
Review timecards, attendance records, PTO, and other payroll information for accuracy; assist with adjustments, deductions, reimbursements, and employee inquiries.
Coordinate with Finance, payroll vendors, and internal departments to resolve payroll discrepancies.
Maintain accurate payroll records, assist with payroll reporting, and handle payroll information confidentially and in accordance with policies and regulations.