Human Resources Coordinator, Payroll

Coastal Bend College•Beeville, TX

2d•Onsite

About The Position

The Payroll Coordinator serves all CBC sites, coordinates the input of time needed for payroll, and ensures payroll is processed accurately and on time according to established policies, guidelines, and deadlines. The role reconciles payroll and end-of-month processes and maintains payroll records and documentation in accordance with applicable requirements. It works with Human Resources, the Business Office, instructional teams, managers, department staff, and employees to support accurate payroll processing and resolve payroll questions. The position is performed in an office setting; remote work is not available. Occasional travel to CBC sites and conferences may be required, and some outdoor work may be needed for college events.

Requirements

Bachelor’s degree in business administration, accounting, or human resources, or ability to complete a bachelor’s degree within six months of hire.
At least one year of payroll experience or one year of accounting experience.
Effective computer skills and advanced knowledge and work experience using the Microsoft Office Suite.
Effective oral and written communication skills and the ability to establish and maintain effective working relationships.
Ability to work with numbers accurately and rapidly to meet established deadlines.
Effective organizational, communication, and interpersonal skills.

Nice To Haves

Master’s degree in accounting, business administration, human resources, or a related field.
Experience working in payroll or human resources in higher education.
Accounting, TRS, and reconciliation experience.

Responsibilities

Coordinate time input for payroll across all CBC sites and ensure payroll is processed in a timely manner according to established policies, guidelines, and deadlines.
Reconcile payroll and end-of-month processes, payroll reporting, IRS Form 941, and Employee’s Retirement System (ERS) reports.
Manage all aspects of Teachers’ Retirement System (TRS) work, including reporting, auditing, record updates, reconciliations, journal entries, and retention.
Manage the retirement process for part-time employees, including reporting, auditing, record updates, and retention.
Process accurate employee payroll and receive and audit employee timekeeping records.
Maintain payroll registers, employee payroll information, original documentation, payroll files, absent-from-duty reports, and service records in an orderly and accurate manner.
Prepare and post payroll changes, including deductions, salary changes, terminations, and new employee information, as needed.
Collaborate with Instructional Development to verify faculty loads against Board Policies and enter faculty load reports into the payroll system.
Compile, maintain, and file required physical and electronic reports, records, and documents.
Prepare and submit payroll reports and forms required by the IRS, Texas Workforce Commission, FICA, Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.
Work cooperatively with Human Resources, the Business Office, department heads, managers, administrative assistants, and employees to ensure reported information is accurate.
Resolve payroll problems and inquiries promptly and professionally; assist employees with payroll and leave-time issues and questions.
Respond to financial institutions’ requests for employment verification and ensure employees have the information needed to view payroll on the college website.
Provide payroll reports and prepare spreadsheets for CBC administrators as needed.
Assist with payroll-record retention in accordance with Texas State Library Records and applicable retention policies.
Provide information for the CBM008 report, which is due twice a year.
Process deductions and wage garnishments requested by federal and state agencies.
Process end-of-month, end-of-quarter, end-of-fiscal-year, and end-of-calendar-year reports, including reports for THECB, TASB, TRS, ORP, part-time retirements, and Workers’ Compensation.
Process and report W-2 information.
Maintain confidentiality of information and follow safety protocols and emergency procedures.
Coordinate with IT to update and schedule faculty and adjunct training.
Maintain time and effort records for grant payrolls.
Back up Human Resources in hiring and interview processes.
Participate in professional development and perform other duties as assigned.