Human Resources & Payroll Specialist

Genea•Irvine, CA

5d•Remote

About The Position

Genea’s Human Resources & Payroll Specialist supports and executes U.S. HR operations, with a primary focus on payroll and employee lifecycle administration. The role collaborates with HR leaders and employees to coordinate onboarding and offboarding, process biweekly U.S. payroll, support multi-state employment tax administration, maintain HR systems, and ensure accurate and timely employee data. It also contributes to day-to-day HR operations and employee experience.

Requirements

At least 4 years of experience in HR operations, HR administration, or a related role, with hands-on experience processing U.S. payroll.
Experience independently managing or coordinating payroll across multiple U.S. states and resolving payroll-related issues with employees, managers, and payroll providers.
Strong understanding of HR processes, documentation, and the employee lifecycle.
Working knowledge of federal and state wage and hour requirements.
Excellent attention to detail and strong organizational skills, with the ability to manage multiple priorities and stakeholders.
Ability to work effectively with stakeholders across time zones and cultural contexts.
Strong written and verbal communication skills and a friendly, employee-facing approach.
Ability to work independently and collaboratively within a team.
Ability to work onsite at Genea’s Irvine office for training and team meetings as needed.

Nice To Haves

Hands-on experience processing multi-state payroll and administering employment taxes.
Experience using ADP.

Responsibilities

Coordinate end-to-end onboarding and offboarding processes for U.S. employees in collaboration with HR Operations Managers, department managers, and employees.
Prepare and manage documentation for new hires, separations, transfers, and role changes.
Communicate and follow up with new hires, managers, and cross-functional partners.
Process biweekly U.S. payroll by reviewing inputs, validating employee changes and timekeeping data, coordinating approvals, and ensuring accurate, timely processing.
Support employment tax administration, including state employer registrations, tax records, and state-specific requirements.
Process payroll-related employee changes, including new hires, terminations, and compensation updates, and respond to routine timekeeping and payroll questions.
Maintain the confidentiality and accuracy of payroll, compensation, and other sensitive employee information.
Create, distribute, and track HR documents, including agreements, letters, and signatures.
Maintain and update employee files in compliance with internal policies and legal requirements.
Support general HR operations and administrative tasks.
Work in HR systems and assist with data audits, reporting, system updates, and troubleshooting.
Assist with medical benefits administration.
Identify opportunities to improve HR and payroll workflows, documentation, and data accuracy.
Support the planning and execution of employee engagement, cultural, and recognition events across geographies.
Assist with administration of the company’s employee appreciation and recognition platform.